Hybrid Logistics & Office Coordinator

SWCA, Incorporated; Lombard (IL); Hybrid; USD 29,000 - 39,000; Full time

Benefits offered by this job

Employee stock ownership plan

Benefits package

Job summary

SWCA Environmental Consultants seeks a Logistics Specialist for our Lombard, IL operations and field staff. The role supports the Operations Administrator with office reception, travel logistics, document production, and project coordination in a hybrid Lombard office.

The position is 40 hours per week, non-exempt, with benefits. The successful candidate will work closely with a diverse team of technical staff, coordinate staff schedules, manage supplies and safety gear, and assist with billing

Qualifications

• Minimum of a High School diploma (or GED).
• Excellent communication, multi-tasking, and interpersonal skills.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Valid driver’s license and ability to drive multiple vehicle types.
• Ability to run office errands during business hours.
• Willingness to learn new tasks to support the team.

Responsibilities

• Coordinate program and project logistics for staff and fieldwork, including travel and scheduling.
• Develop relationships with leads and directors for planning and services.
• Manage supply inventory and equipment, including data collection devices; handle expense reporting.
• Provide document production, mailing support, and organize project and safety files.
• Procure insurance certificates to meet contract requirements as needed.
• Manage fleet vehicles and coordinate maintenance and repairs.

Skills

Strong communication

Problem-solving

Customer service

Education

High School diploma or GED

Bachelor’s degree in business/related field

Tools

MS Office

Excel

PowerPoint

Outlook

SharePoint

Deltek Vision

CRM software

Adobe Acrobat

Job description

SWCA Environmental Consultants seeks a Logistics Specialist for our Lombard, IL operations and field staff. The role supports the Operations Administrator with office reception, travel logistics, document production, and project coordination in a hybrid Lombard office.

The position is 40 hours per week, non-exempt, with benefits. The successful candidate will work closely with a diverse team of technical staff, coordinate staff schedules, manage supplies and safety gear, and assist with billing