Logistics Specialist

SWCA, Incorporated; Lombard (IL); Hybrid; USD 29,000 - 39,000; Full time

Benefits offered by this job

Employee stock ownership plan

Benefits package

Job summary

SWCA Environmental Consultants seeks a Logistics Specialist for our Lombard, IL operations and field staff. The role supports the Operations Administrator with office reception, travel logistics, document production, and project coordination in a hybrid Lombard office.

The position is 40 hours per week, non-exempt, with benefits. The successful candidate will work closely with a diverse team of technical staff, coordinate staff schedules, manage supplies and safety gear, and assist with billing

Qualifications

• Minimum of a High School diploma (or GED).
• Excellent communication, multi-tasking, and interpersonal skills.
• Proficiency with MS Office applications (Word, Excel, PowerPoint, Outlook).
• Valid driver’s license and ability to drive multiple vehicle types.
• Ability to run office errands during business hours.
• Willingness to learn new tasks to support the team.

Responsibilities

• Coordinate program and project logistics for staff and fieldwork, including travel and scheduling.
• Develop relationships with leads and directors for planning and services.
• Manage supply inventory and equipment, including data collection devices; handle expense reporting.
• Provide document production, mailing support, and organize project and safety files.
• Procure insurance certificates to meet contract requirements as needed.
• Manage fleet vehicles and coordinate maintenance and repairs.

Skills

Strong communication

Problem-solving

Customer service

Education

High School diploma or GED

Bachelor’s degree in business/related field

Tools

MS Office

Excel

PowerPoint

Outlook

SharePoint

Deltek Vision

CRM software

Adobe Acrobat

Job description

About the opportunity

SWCA Environmental Consultants seeks a Logistics Specialist for our Lombard, IL operations and field staff. The ideal candidate is a proactive, organized problem solver with strong communication skills, dedicated to supporting a diverse team of technical specialists for smooth and efficient operations. This position is responsible for providing supporting to our Operations Administrator in office administrative support, office reception, travel logistics coordination, document production, project and business development coordination, and potentially serve as an office safety representative.

This is a regular (with benefits), 40-hour/week hourly, non-exempt position. This role will be based out of the Lombard, IL office and will report into our Associate Operations Administrator. This position will be hybrid.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

Our Vision (the North Star): Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

Core Values: We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and #SWCAGivesBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals who are committed to our culture.

Purpose: Our company purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story.

What you will accomplish

Logistics Coordination:

• Manage program and project logistics for construction compliance staff, including coordinating with project/task managers and directors regarding project needs; assisting with preparation of and updates to project schedules; coordinating and scheduling staff for fieldwork; arranging travel, vehicles, equipment, and supplies for staff; supporting fieldwork logistics and coordination; collecting safety forms and expense receipts; and assisting staff with expense reporting.


• Develop strong working relationships with leads and directors for planning, cultural resources, and natural resources and learn team/individual skillsets and services provided to more efficiently schedule staff.


• Manage supply inventory, maintenance, organization, and billing of field data and safety equipment, including inventorying and purchasing field supplies and technology asset management (e.g., field tablets, GPS equipment, and SPOT devices).


• Manage and organize safety gear, secure travel, outgoing and incoming forms, and data; support field house management and tenant support; track expenditures and reconcile billing and credit card statements; provide document production and mailing support; and organize project and safety records and files.


• Procuring Certificates of Insurance to meet contract requirements as needed.


• Manage a fleet of company-owned and rental vehicles and coordinating vehicle maintenance and repairs as needed.

Administrative Responsibilities:

• Oversee administrative tasks such as office supply orders, mail/FedEx, picking up groceries/errands, document production, and other office-related tasks.


• Coordinate both onsite and offsite meetings, conferences, and community volunteer events.


• Collaborate with corporate departments as directed.


• Coordinate monthly office expense reporting, track office expenditures, and reconcile office credit card statements.

Experience and qualifications for success

Required qualifications:

• Minimum of a High School diploma (or GED equivalent)


• Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment.


• Demonstrated proficiency with MS Office applications including Word, Excel, PowerPoint, and Outlook.


• Must have a current and valid driver’s license, with the ability to drive multiple types of vehicles and trucks.


• Must be able to run office errands with minimal notice during business hours.


• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.


• Experience with scheduling and meeting coordination


• Ability to write and communicate clearly.


• Strong customer service approach and problem-solving ability.

Desired qualifications:

• Bachelor’s degree in business, accounting, or related discipline.


• Minimum of one (1) years of experience in office management, logistics, or administrative assistance experience highly preferred.


• Experience working for an environmental consulting, engineering, or construction firm.


• Experience with Deltek Vision or other CRM software; experience with SharePoint.


• Experience with other software applications such as Adobe Acrobat.


• Budget tracking, reporting, or equivalent experience.


• Ability to assertively negotiate rates with hotels and manage relationships with car rental agencies.


• Experience with technology asset inventory and management; specific to field data collection tablets and GPS devices, or a strong willingness to learn this.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full-spectrum of environmental services. Our Vision (the North Star)is to makeSWCA the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership. We live our core values: we collaborate as #OneSWCA; weare #AlwaysLearning, we #NeverSettle, and we #GiveBack.

We are 100% employee-owned, and we build our success together. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms. We offer a supportive, team-oriented work environment and competitive wages and benefits, including an 100% employee stock ownership plan (retirement).

At SWCA, we support our team members in developing their careers to make them leaders in their industry. Our Career Landscape initiative is a process and guide designed to help develop chart rewarding career paths for employees at SWCA. We encourage professional conference attendance, internal and external professional development and training programs, education reimbursement, a Science and Leadership Program, and bonuses for publications meeting certain criteria. All regular status employees are eligible to participate in SWCA medical, dental, vision, employee assistance, wellness, life and disability plans, and are eligible to participate in the SWCA 401(k) Profit Sharing Plan and Trust.

If you need assistance accessing SWCA’s website, completing the online application, or require accommodations at any point during the hiring process due to a disability, please contact us at [e-mail] or call 1-480-581-5378. We’re committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency.

An employee in this Chicago-based position can expect an hourly rate of $21.35- $27.53. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA’s Total Rewards package, which includes a competitive Benefits Package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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