Hybrid Litigation Administrative Assistant

Robbins Geller Rudman & Dowd LLP; San Diego (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Robbins Geller Rudman & Dowd LLP in Downtown San Diego, CA is seeking a Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys and paralegals in a fast-paced law firm environment.

The ideal candidate will manage multiple tasks independently, format and finalize legal documents, coordinate travel, handle confidential information, and support time entry and records processes while maintaining strict discretion and punctuality in a hybrid full-time

Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• Minimum of 3 years of legal experience in a litigation environment.
• Familiarity with Federal District Courts rules and filing procedures.
• Proficiency in Microsoft Office Suite and document management systems.

Responsibilities

• Format, edit, and finalize documents including correspondence and standard legal documents.
• Manage multiple attorney assignments and organize workflow to meet needs.
• Enter and review attorneys’ time entries in compliance with timekeeping policies.
• Coordinate travel arrangements and expenses.
• Schedule and manage meetings using Zoom/Teams.
• Coordinate conferences, meetings, and appointments (in-person and virtual).
• Handle confidential and time-sensitive information with discretion.

Skills

Time management

Verbal communication

Written communication

Discretion

Independence

Punctuality

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

NetDocuments

Job description

Robbins Geller Rudman & Dowd LLP in Downtown San Diego, CA is seeking a Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys and paralegals in a fast-paced law firm environment.

The ideal candidate will manage multiple tasks independently, format and finalize legal documents, coordinate travel, handle confidential information, and support time entry and records processes while maintaining strict discretion and punctuality in a hybrid full-time