Legal Administrative Assistant

Robbins Geller Rudman & Dowd LLP; San Diego (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Robbins Geller Rudman & Dowd LLP in Downtown San Diego, CA is seeking a Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys and paralegals in a fast-paced law firm environment.

The ideal candidate will manage multiple tasks independently, format and finalize legal documents, coordinate travel, handle confidential information, and support time entry and records processes while maintaining strict discretion and punctuality in a hybrid full-time

Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• Minimum of 3 years of legal experience in a litigation environment.
• Familiarity with Federal District Courts rules and filing procedures.
• Proficiency in Microsoft Office Suite and document management systems.

Responsibilities

• Format, edit, and finalize documents including correspondence and standard legal documents.
• Manage multiple attorney assignments and organize workflow to meet needs.
• Enter and review attorneys’ time entries in compliance with timekeeping policies.
• Coordinate travel arrangements and expenses.
• Schedule and manage meetings using Zoom/Teams.
• Coordinate conferences, meetings, and appointments (in-person and virtual).
• Handle confidential and time-sensitive information with discretion.

Skills

Time management

Verbal communication

Written communication

Discretion

Independence

Punctuality

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

NetDocuments

Job description

Position: Legal Administrative Assistant

Location: Downtown San Diego, CA

Employment Type: Full-time, non-exempt | Hybrid schedule available

About Robbins Geller Rudman & Dowd LLP

Robbins Geller Rudman & Dowd LLP is one of the world’s leading complex litigation firms,

specializing in securities fraud and shareholder rights litigation. Our firm has been ranked #1 in

the ISS Securities Class Action Services Report for recovering the most monetary relief for

investors and has obtained some of the largest recoveries in history, including:

• Household Int’l Inc - $1.57 billion (largest ever following a securities fraud class action trial)
• Valeant Pharmaceuticals – $1.21 billion (largest pharmaceutical securities recovery)
• Am. Realty Cap. Props Inc - $1.02 billion (highest percentage of damages of any major PSLRA case prior to trial)
• UnitedHealth Grp. Inc - $895 million (largest stock option backdating recovery in history)

Position Summary

Robbins Geller Rudman & Dowd LLP is seeking an experienced Legal Administrative Assistant

to provide high-level administrative and litigation support to attorneys and paralegals in a fastpaced

law firm environment. The ideal candidate will be comfortable independently managing

multiple tasks, ensuring the seamless execution of legal operations, and providing support as

needed.

Key Responsibilities

• Format, edit, and finalize documents, including correspondence, memoranda, and standard legal documents, in accordance with the Firm’s formatting standards using legal-specific software
• Manage multiple attorney assignments and organize workflow to meet administrative and attorney needs
• Enter, proofread, and post attorneys’ time entries in compliance with Firm timekeeping policies
• Coordinate travel arrangements, including air, hotel, and ground transportation
• Process and monitor expense reports, reimbursements, expert invoices, and check requests
• Utilize audio/video platforms (e.g., Zoom, Teams) to schedule and manage meetings
• Coordinate conferences, meetings, and appointments (in-person and virtual), including conference rooms and catering per Firm procedures
• Handle complex, confidential, and time-sensitive information with discretion and accuracy
• Partner with the File Records team to create, review, and maintain electronic case files
• Perform additional administrative duties as assigned

Qualifications & Experience

Education

High school diploma or equivalent required; associate’s degree preferred.

Experience

Minimum of 3 years of legal experience in a litigation environment, with a solid understanding

of legal terminology.

Litigation Knowledge

• Ability to prepare Tables of Contents (TOC) and Tables of Authorities (TOA) in compliance with court requirements
• Familiarity with Federal District Courts rules and filing procedures

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) in a Windows environment
• Experience with document management systems (e.g., NetDocuments or similar), including

Core Competencies

• Strong time management skills with the ability to support four or more attorneys
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and exercise sound discretion
• Proactive, self-motivated, and able to work independently
• Reliable with strong punctuality and attendance

Additional Qualifications (Preferred)

• Trial and deposition preparation experience
• Salary range: $70,000 – $90,000 per year (depending on experience and qualifications)

If you are a detail-oriented legal professional looking for a rewarding opportunity in a dynamic legal environment, we encourage you to apply.

Robbins Geller is an equal employment opportunity employer. All qualified applicants

will receive consideration for employment without regard to race, color, religion,

childbirth or breast-feeding, age, physical or mental disability, ancestry, medical

condition, genetic information, military, or veteran’s status, or any other status or

characteristic protected by law. For the firm’s full EEO policy, please refer to our website:

rgrdlaw.com.

California Consumer Privacy Act Disclosure: We collect personal information you provide

in connection with any application for employment, including personal information

contained on any resumes or any other document(s) you provide us. We may use this

information to evaluate your application and/or to consider you for employment with

Robbins Geller. We may, as necessary, share this information with third parties for any of

the following purposes: (i) to confirm the accuracy of the information provided; (ii) to

conduct a background check; (iii) to confirm or evaluate potential conflicts of interest;

and/or (iv) to check references. If you accept an offer with Robbins Geller, we may also

use the information you have provided in order to provide you with the benefits of your

employment.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties requested by the Employees MUST maintain domicile in a state and/or city where RGRD has an

office.

Schedules depend on job duties. RGRD reserves the right to determine when and if remote work is an option. RGRD will make reasonable accommodations for such, if it does not cause undue hardship for the firm. All positions may be required to report on-site for specific projects or on an as-needed basis