Hybrid Library Administrative Coordinator

The Chronicle Of Higher Education, Inc.; Boston (MA); Hybrid; USD 35,000 - 41,000; Full time

Job summary

Wentworth Institute of Technology in Boston is seeking a Library Administrative Coordinator to provide clerical and administrative support for the Schumann Library. This full-time, benefited role involves scheduling, budgeting, onboarding, and event planning, with most work on-site and one remote day per week.

The role reports to the Library Director and collaborates with library staff to ensure smooth operations, effective communication, and professional interactions with campus partners.

Qualifications

• Associate degree required; 1–3 years of administrative support in a professional office environment.
• Excellent verbal and written communication; ability to build professional relationships with campus constituents and external partners.
• Familiarity with budget administration, fiscal awareness, and office governance processes.
• Proficiency with standard office productivity software and the ability to learn library/institutional systems.

Responsibilities

• Provide administrative support for library operations.
• Coordinate meeting room scheduling, recruitment activities, and onboarding/orientation processes.
• Deliver calendar management, note-taking, and special project support; maintain SharePoint records.
• Act as liaison for contractors and service providers; manage reimbursements and documentation.
• Monitor budgets and expenditures; reconcile monthly statements and process purchasing and invoices.
• Coordinate staff schedules and maintain library operating hours on the website.
• Oversee facilities, equipment, and operations; liaise with maintenance and custodial staff.
• Support planning and coordination of library events and occupant services.

Skills

Customer service

Communication skills

Diversity & inclusion

Budgeting

Office software

Attention to detail

Scheduling

Problem solving

Discretion & integrity

Education

Associate’s Degree

Tools

Microsoft SharePoint

Job description

Wentworth Institute of Technology in Boston is seeking a Library Administrative Coordinator to provide clerical and administrative support for the Schumann Library. This full-time, benefited role involves scheduling, budgeting, onboarding, and event planning, with most work on-site and one remote day per week.

The role reports to the Library Director and collaborates with library staff to ensure smooth operations, effective communication, and professional interactions with campus partners.