Hybrid Legal Projects Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Health & 401(k)

Paid time off

Parental leave

Professional development

Well-being programs

Community impact

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York seeks an Administrative Project Coordinator to provide concierge-style support to attorneys, handling travel, document management, business development, and complex tasks on a hybrid schedule.

The role requires a Bachelor's degree, at least two years in a law or professional services firm, proficiency in Outlook, Excel, PivotTables and PowerPoint, and NY Notary status within six months.

Qualifications

• Bachelor's degree and two years' related experience in a law or professional services firm.
• Notary Public licensed in NY or able to obtain within six months.
• Proficiency with Outlook, Excel (including PivotTables, Filters, Conditional Formatting) and PowerPoint.
• High level of professionalism and discretion handling confidential information.
• Excellent written and verbal communication; able to work independently and in a team.

Responsibilities

• Provide concierge-style, high-level assistance to attorneys under tight deadlines.
• Coordinate travel, including visa materials and passport renewals.
• Troubleshoot software/hardware with technology staff as needed.
• Assist with document management, records retention, and presentations.
• Develop project strategies for efficient task completion.
• Coordinate with internal departments and multiple offices, domestic and international.
• Enter time records and submit expense reports for attorneys.
• Assist with calendaring, scheduling, and administrative requests.
• Support vendor invoices processing and payments.
• Open, read, and route mail; manage office operations and logistics.

Skills

Customer service

Prioritize & organize

Professionalism

Communication

Confidentiality

Attention to detail

Independent worker

Team player

Time management

Travel flexibility

Education

Bachelor's Degree

Notary Public license in NY or ability to obtain within six months

Two years' related experience in a law or professional services firm

Tools

Outlook

Excel

PivotTables

Filters

Conditional Formatting

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP in New York seeks an Administrative Project Coordinator to provide concierge-style support to attorneys, handling travel, document management, business development, and complex tasks on a hybrid schedule.

The role requires a Bachelor's degree, at least two years in a law or professional services firm, proficiency in Outlook, Excel, PivotTables and PowerPoint, and NY Notary status within six months.