Hybrid Legal Filings & Records Clerk

Kahana & Feld LLP; Houston (TX); Hybrid; USD 34,000 - 41,000; Full time

Job summary

Kahana Feld LLP is seeking a Legal File Clerk to maintain organized electronic filing, retrieve pleadings, and assist with court filings across state and federal systems. The role supports the Calendar Coordinator and ensures confidentiality and accuracy in document handling.

The position requires 1+ years of civil litigation filing experience, strong MS Office skills, and meticulous attention to detail in a hybrid work setting.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 1+ years’ experience in a law firm handling civil litigation filings.
• Familiarity with PACER and state court portals is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and document management systems.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain filing systems and evaluate documents for proper categorization and storage.
• Sort, classify, and file records, legal documents, and correspondence using established naming conventions and folder structures.
• OCR, rename, and save incoming documents per firm protocols.
• Retrieve pleadings, motions, and filings from federal and state court systems and distribute to case teams.
• Assist with e-filing in state and federal courts, adhering to jurisdictional rules and deadlines.
• Review documents for accuracy, completeness, and proper formatting prior to filing or distribution.
• Handle confidential information in accordance with firm policies and regulations.
• Provide backup and overflow support to the Calendar Coordinator, including entering deadlines and tracking court dates.
• Identify opportunities to improve filing systems and workflows; design templates and tools.
• Update and maintain filing systems; implement enhancements to storage and retrieval processes.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Confidential information handling

Microsoft Office

Document management systems

Discretion

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

PACER

Court portals

Job description

Kahana Feld LLP is seeking a Legal File Clerk to maintain organized electronic filing, retrieve pleadings, and assist with court filings across state and federal systems. The role supports the Calendar Coordinator and ensures confidentiality and accuracy in document handling.

The position requires 1+ years of civil litigation filing experience, strong MS Office skills, and meticulous attention to detail in a hybrid work setting.