Legal File Clerk

Paylocity; Gifford (TX); Hybrid; USD 71,635,000 - 85,962,000; Full time

Job summary

Kahana Feld seeks a Legal File Clerk to support legal teams by maintaining organized, secure filing, retrieving pleadings, and assisting with electronic filings in state and federal courts. This role also provides backup to the Calendar Coordinator.

Hybrid work arrangement; hourly rate $25-$30; full-time, non-exempt; strong attention to detail and discretion required.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 1+ years’ experience in a law firm handling civil litigation court filings
• Familiarity with court docket systems (e.g., PACER, state court portals) and e-filing procedures is a plus

Responsibilities

• Maintain filing systems and evaluate documents for proper categorization and storage
• Sort, classify, and file records, legal documents, and correspondence using established naming conventions and folder structures
• OCR, rename, and save all incoming documents in accordance with firm protocols
• Retrieve pleadings, motions, and filings from federal and state court systems (e.g., PACER and state e-filing platforms) and distribute to case teams
• Assist with e-filing legal documents in state and federal courts, ensuring compliance with jurisdictional rules and deadlines
• Review documents for accuracy, completeness, and proper formatting prior to filing or distribution
• Handle sensitive and confidential information in accordance with firm policies and applicable regulations
• Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy
• Identify opportunities to improve filing systems and workflows; design and implement forms, templates, and organizational tools as needed
• Update and maintain filing systems; recommend and implement enhancements to document storage and retrieval processes

Skills

Strong organizational skills

Attention to detail

Microsoft Office

Document management systems

Communication skills

Confidentiality

Multitasking

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

PACER

State court portals

E-filing platforms

Job description

Description

The Legal File Clerk will support the firm’s legal teams by maintaining organized, efficient, and secure filing in the electronic platforms. The position will also include retrieving pleadings from court dockets, assisting with electronic filings in state and federal courts, and providing backup and overflow support to the Calendar Coordinator.

Duties and Responsibilities

• Maintain filing systems and evaluate documents for proper categorization and storage
• Sort, classify, and file records, legal documents, and correspondence using established naming conventions and folder structures
• OCR, rename, and save all incoming documents in accordance with firm protocols
• Retrieve pleadings, motions, and filings from federal and state court systems (e.g., PACER and state e-filing platforms) and distribute to case teams
• Assist with e-filing legal documents in state and federal courts, ensuring compliance with jurisdictional rules and deadlines
• Review documents for accuracy, completeness, and proper formatting prior to filing or distribution
• Handle sensitive and confidential information in accordance with firm policies and applicable regulations
• Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy
• Identify opportunities to improve filing systems and workflows; design and implement forms, templates, and organizational tools as needed
• Update and maintain filing systems; recommend and implement enhancements to document storage and retrieval processes

Qualifications & Skills

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 1+ years’ experience in a law firm handling civil litigation court filings
• Familiarity with court docket systems (e.g., PACER, state court portals) and e-filing procedures is a plus
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office and document management systems
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Non-Exempt

Supervisory Responsibilities

None

Work Location

Hybrid

Work Schedule

8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays.

Hourly Rate

$25 - $30 per hour

Physical Requirements

Primarily sedentary work. Exerting up to 40 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.

Travel

5 – 10% domestic travel by ground and or air, dependent on firm needs