Legal File Clerk - Precise, Confidential Filing & E-Filing

Kahana & Feld LLP; Austin (TX); Hybrid; USD 71,635,000 - 85,962,000; Full time

Job summary

Kahana Feld LLP seeks a Legal File Clerk to maintain organized electronic filing, retrieve pleadings, and assist with electronic filings in state and federal courts. You will support the Calendar Coordinator and ensure confidentiality while handling sensitive documents in a hybrid Austin environment.

Strong organizational skills, attention to detail, and familiarity with court docket systems are required; civil litigation filing experience is a plus.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 1+ years’ experience in a law firm handling civil litigation court filings.
• Familiarity with court docket systems (e.g., PACER) and e-filing procedures is a plus.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office and document management systems.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Responsibilities

• Maintain filing systems and evaluate documents for proper categorization and storage.
• Sort, classify, and file records using established naming conventions and folder structures.
• OCR, rename, and save all incoming documents per firm protocols.
• Retrieve pleadings, motions, and filings from federal and state court systems and distribute to case teams.
• Assist with e-filing in state and federal courts, ensuring compliance with deadlines.
• Review documents for accuracy, completeness, and proper formatting prior to filing.
• Handle sensitive and confidential information in accordance with policies and regulations.
• Provide backup and overflow support to the Calendar Coordinator, including entering deadlines and tracking court dates.
• Identify opportunities to improve filing systems and workflows; design templates and tools as needed.
• Update and maintain filing systems; implement enhancements to document storage and retrieval processes.

Skills

Legal filings experience

Organizational skills

Time management

MS Office proficiency

Document management systems

Written and verbal communication

Confidentiality & discretion

Judgment & discretion

Attention to detail

Education

High school diploma or equivalent; associate or bachelor’s degree preferred

Job description

Kahana Feld LLP seeks a Legal File Clerk to maintain organized electronic filing, retrieve pleadings, and assist with electronic filings in state and federal courts. You will support the Calendar Coordinator and ensure confidentiality while handling sensitive documents in a hybrid Austin environment.

Strong organizational skills, attention to detail, and familiarity with court docket systems are required; civil litigation filing experience is a plus.