Hybrid Legal Billing Coordinator (Contract, 3–6 mo)

The Addison Group; Illinois; Hybrid; USD 48,000 - 55,000; Part time

Benefits offered by this job

Hybrid work schedule

Professional environment

Collaborative culture

Valuable industry experience

Job summary

The Addison Group is seeking a detail-oriented Legal Coordinator in downtown Chicago to support the billing and financial administration functions for a leading professional services organization.

This role manages billing for a group of attorneys and clients, ensures invoices are accurate, tracks aging balances, and collaborates with attorneys and finance teams to improve processes while delivering exceptional client service.

Qualifications

• 2+ years in legal billing or professional services billing.
• Experience supporting attorneys and professional teams.
• Experience preparing client invoices and resolving discrepancies.
• Familiarity with Elite, 3E, Aderant or similar billing platforms.
• Strong Excel skills for financial reports and billing data.
• Excellent organization with high accuracy.
• Strong written and verbal communication.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Collaborative, proactive team member.

Responsibilities

• Prepare accrual reports and period-end financial information.
• Maintain billing records and client preferences.
• Coordinate with attorneys and finance teams to ensure timely billing.
• Improve billing accuracy and streamline workflows.
• Oversee billing for assigned attorneys and clients.
• Prepare, review, and distribute client invoices.
• Manage unbilled time and expenses tracking.
• Address billing discrepancies and resolve issues.
• Respond to invoice inquiries and financial transactions.
• Create financial reports and reconciliations using Excel.

Skills

Legal billing

Excel

Billing software

Attention to detail

Tools

Elite

3E

Aderant

Job description

The Addison Group is seeking a detail-oriented Legal Coordinator in downtown Chicago to support the billing and financial administration functions for a leading professional services organization.

This role manages billing for a group of attorneys and clients, ensures invoices are accurate, tracks aging balances, and collaborates with attorneys and finance teams to improve processes while delivering exceptional client service.