Hybrid Legal Assistant: Proactive Support & Billing

Advatix Inc.; New York (NY); Hybrid; USD 70,000 - 85,000; Full time

Job summary

GCG is seeking an experienced Legal Assistant to provide proactive, high-level administrative support to attorneys and legal teams at the firm’s Manhattan office. The role is based in Manhattan with a hybrid work arrangement and a competitive compensation range.

The successful candidate will manage calendars, file documents electronically, assist with billing, and ensure deadlines are met while maintaining excellent client service and professional communication with internal teams and clients.

Qualifications

• 3+ years of legal assistant or legal administrative experience in a law firm
• Strong Microsoft Office skills
• Familiarity with Kofax/Nuance, InTapp, LMS+, or iManage is a plus
• Excellent written and verbal communication skills
• Professional demeanor and commitment to outstanding client service

Responsibilities

• Provide proactive, high-level administrative support to attorneys and legal teams
• Edit and proofread legal and administrative documents for accuracy and consistency
• Manage CLE credit tracking, calendaring, expense reimbursements, and scheduling
• Greet clients, coordinate meetings, and handle professional correspondence
• File documents electronically with courts and maintain organized case files
• Support billing processes by entering attorney time, preparing reports, and managing client inquiries
• Monitor deadlines and ensure timely follow-up on pending matters

Skills

Legal experience

MS Office

Communication skills

Attention to detail

Client service

Tools

Kofax/Nuance

InTapp

LMS+

iManage

Job description

GCG is seeking an experienced Legal Assistant to provide proactive, high-level administrative support to attorneys and legal teams at the firm’s Manhattan office. The role is based in Manhattan with a hybrid work arrangement and a competitive compensation range.

The successful candidate will manage calendars, file documents electronically, assist with billing, and ensure deadlines are met while maintaining excellent client service and professional communication with internal teams and clients.