Hybrid Legal Assistant: Billing, Docs & Admin Pro

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid schedule (2 days remote)

Metro accessible location

Small boutique firm culture

Job summary

Hawthorne Lane, a boutique DC law firm, seeks a sharp Legal Assistant to support a Senior Partner and an Associate with high-volume administrative tasks, travel coordination, billing, and document production workflows. You’ll manage calendars, proofs, and digital records with professionalism.

Hybrid schedule with two remote days per week after training. Candidates should be tech-savvy with Microsoft Office, Zoom, and JURIS experience, and bring strong organizational and communication skills for

Qualifications

• Prior experience in a professional office setting is required.
• Strong technical fluency with virtual meeting platforms and document workflows.
• Excellent written and verbal communication and professional presence.

Responsibilities

• Manage calendars, facilitate multi-party conference calls, and orchestrate seamless video conferences across platforms like Zoom.
• Track and log billable attorney hours while overseeing the end-to-end preparation of monthly and quarterly client invoices.
• Plan and coordinate travel itineraries, reconcile corporate disbursements, and process timely reimbursement filings.
• Compose, refine, and formally catalog critical correspondence to ensure precise, professional stakeholder communication.
• Conduct rigorous, line-by-line editorial reviews of voluminous briefs, contracts, and filings to guarantee accuracy and formatting consistency.
• Execute day-to-day document production and distribution workflows, handling high-volume scanning, reproduction, secure transmissions, and priority mailings.
• Structure, maintain, and audit digital and physical matter files to ensure rapid retrieval and strict data organization.

Skills

Administrative skills

Billing experience

Calendar management

Document proofreading

Tools

JURIS

Zoom

Microsoft Office

Job description

Hawthorne Lane, a boutique DC law firm, seeks a sharp Legal Assistant to support a Senior Partner and an Associate with high-volume administrative tasks, travel coordination, billing, and document production workflows. You’ll manage calendars, proofs, and digital records with professionalism.

Hybrid schedule with two remote days per week after training. Candidates should be tech-savvy with Microsoft Office, Zoom, and JURIS experience, and bring strong organizational and communication skills for