Hybrid Legal Assistant — City Governance & Trial Support

City of Salem; Salem (OR); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Vacation and sick leave

Employer-paid PERS contribution 6%

457b pre-tax contributions

Health care flexible spending accounts

Wellness program

Employee health clinic

Job summary

The City of Salem is seeking a Legal Assistant to join the City Attorney’s Office General Counsel team. You will provide high‑level administrative support, manage case files, prepare and format legal documents, and assist with trial and hearing preparation.

The role offers a hybrid schedule (remote or office), a comprehensive benefits package, and opportunities to work across departments, support prosecution, and help ensure timely case processing.

Qualifications

• High school diploma or GED plus three years of legal assistant experience.
• Notary Public license or ability to obtain within six months.
• Criminal background check required for CJIS clearance.
• LEDS certification or ability to obtain within 30 days.
• Bilingual Spanish/English helpful.
• Experience with case-management systems and data reporting.
• Excellent verbal and written communication; strong customer service.

Responsibilities

• Provide high-level administrative support to General Counsel attorneys.
• Manage case files, calendars, and document workflows.
• Prepare drafts, proofreading and formatting of legal documents.
• Assist with trial, motion, and hearing preparation.
• Coordinate depositions, subpoenas, and investigations.
• Process invoices and travel approvals.
• Conduct basic legal research.
• Provide cross-unit support to the prosecution unit.
• Support special projects and process improvements.

Skills

Microsoft Office

Track changes

Tables of Contents

Tables of Authorities

Data analysis

Customer service

Bilingual Spanish/English

Legal support experience

Education

High school diploma or GED

Notary Public license or ability to obtain

Tools

Case-management software

Job description

The City of Salem is seeking a Legal Assistant to join the City Attorney’s Office General Counsel team. You will provide high‑level administrative support, manage case files, prepare and format legal documents, and assist with trial and hearing preparation.

The role offers a hybrid schedule (remote or office), a comprehensive benefits package, and opportunities to work across departments, support prosecution, and help ensure timely case processing.