Hybrid Legal Administrative Assistant – Litigation Support

Allstate; New York (NY); Hybrid; USD 28,000 - 41,000; Full time

Job summary

Allstate is seeking a detail-oriented legal support professional to back 3–4 attorneys across multiple states. You will manage filings, deadlines, calendars, and correspondence in a fast-paced environment, coordinating with courts and counsel.

The role emphasizes strong document management, e-filing, and effective communication, with a hybrid schedule in Westchester County two to three days weekly.

Qualifications

• 3+ years of relevant legal or litigation experience.
• Exposure to legal, litigation, claims, or professional services environments.
• Familiarity with legal documents, pleadings, filings, calendaring, and document management.

Responsibilities

• Provide dedicated legal and administrative support to 3–4 Attorneys for a multi-state region.
• Open and maintain new lawsuits focusing on BI with accurate setup in case management systems.
• Coordinate and manage attorney calendars, court dates, deadlines, depositions, and hearings.
• Schedule, prepare and notify parties of depositions.
• Prepare, file, and serve pleadings and other documents including e-filing in multiple jurisdictions.
• Process high volumes of electronic mail related to pleadings and filings.
• Serve as primary contact for courts, plaintiff counsel, and internal stakeholders.
• Manage document organization, version control, and case file maintenance.
• Coordinate settlement checks and closing documentation for timely resolution.
• Monitor deadlines and ensure procedural compliance.
• Scan, process, and organize documents including mail distribution.
• Hybrid position requiring in-office attendance at Westchester County office two to three days per week.

Skills

Legal support

Document management

Calendaring

E-filing

Communication

Microsoft Office

Education

High School Diploma

Tools

Case management systems

Job description

Allstate is seeking a detail-oriented legal support professional to back 3–4 attorneys across multiple states. You will manage filings, deadlines, calendars, and correspondence in a fast-paced environment, coordinating with courts and counsel.

The role emphasizes strong document management, e-filing, and effective communication, with a hybrid schedule in Westchester County two to three days weekly.