Hybrid Legal Administrative Assistant — Growth & Support

McMillan LLP; United States; Hybrid; USD 42,399 - 49,466; Full time

Benefits offered by this job

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits

Fun Work Environment

Continuous Learning & Development

Salary Range - $60,000 - $70,000 CAD

Job summary

McMillan LLP in Toronto is seeking a Legal Administrative Assistant to support the Regulatory Group. This position offers a hybrid workweek, with time in the office and remote days, and a focus on efficient document management and high‑quality client service.

You will draft correspondence, organize and maintain documents, open new client matters, assist with billing and calendar management, and help coordinate travel, events and marketing materials.

Qualifications

• Legal Assistant or Office Administration Diploma is required.
• 5–7 years of administrative experience supporting multiple senior‑level legal professionals.
• Strong administrative, organizational, and interpersonal skills.
• High attention to detail and ability to meet deadlines.
• Experience with document management and accounting software.
• Marketing and design experience, and social media familiarity are a plus.

Responsibilities

• Provide guidance and organizational support to the team.
• Prepare documents and draft correspondence.
• Organize and maintain documents in the document management system.
• Open new client matters and manage related administrative processes.
• Assist with billing activities and docket review.
• Coordinate travel and client events; support marketing materials.
• Manage calendars and schedule meetings.
• Maintain client contact information and support business development.

Skills

Administrative skills

Organizational skills

Interpersonal skills

Attention to detail

Meet deadlines

Client service

Tech savvy

Education

Legal Assistant or Office Administration Diploma

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat Pro

iManage

Intapp

3E

Job description

McMillan LLP in Toronto is seeking a Legal Administrative Assistant to support the Regulatory Group. This position offers a hybrid workweek, with time in the office and remote days, and a focus on efficient document management and high‑quality client service.

You will draft correspondence, organize and maintain documents, open new client matters, assist with billing and calendar management, and help coordinate travel, events and marketing materials.