Hybrid Insurance Administrative Assistant - Data & Claims Support

RubixHR; New York, Northern (NY, KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model

Flexible schedule where applicable

Global exposure

Inclusive culture

Job summary

McLarens, a premier loss adjusting and forensic technical services firm, seeks an Administrative Assistant to support our Center of Excellence. The role requires handling clerical duties, reporting, and strong customer service for internal and external clients.

You will manage multiple priorities in a fast-paced environment, support accountants and adjusters, and help maintain accurate records and timely communications. Hybrid work and professional development are offered.

Qualifications

• 5+ years of office experience
• Proficient with MS Word, MS Excel, Adobe, Outlook and Teams
• Strong attention to detail and accuracy
• Ability to prioritize and work with minimal supervision
• Experience in insurance or loss adjusting environment preferred

Responsibilities

• Transcription of dictation and sending/receiving transcription
• Input and maintain data into claims software systems and file maintenance
• Telephone and email liaison with clients/insureds/co-workers
• Assist adjusters with sending Reports and Proofs of Loss and follow up on payments
• Prepare Unbilled Detail Reports for invoicing and monitor WIP for billing/file closure
• Maintain margins for outside contractors’ invoices
• Assist with accounts receivable and collections activities
• Maintain bordereau and client records including trust accounts
• Process Incoming Funds Notices and Trust Disbursement Requests
• Review expense reports and monitor team communications
• Handle additional office duties as assigned by management

Skills

Strong communication and interpersonal

Detail-oriented

Problem-resolution

Ability to manage multiple priorities

Education

High School diploma or equivalent

Tools

MS Word

MS Excel

Adobe

Outlook

Teams

Job description

McLarens, a premier loss adjusting and forensic technical services firm, seeks an Administrative Assistant to support our Center of Excellence. The role requires handling clerical duties, reporting, and strong customer service for internal and external clients.

You will manage multiple priorities in a fast-paced environment, support accountants and adjusters, and help maintain accurate records and timely communications. Hybrid work and professional development are offered.