Hybrid HR Specialist: Payroll, Leave & Workers' Comp

Toyota Material Handling, Inc.; Columbus (IN); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Performance Bonus

Generous Paid Time Off and 13 Paid HOL

Affordable Medical plans and no-cost D

100% 401(k) match up to 6%

Company-Paid Life Insurance, Short‑/LT

Tuition Assistance Program

Employee Assistance Program (EAP)

Recognition and Kaizen Rewards

Professional development opportunities

Onsite Fitness Center & OccupationalHS

Best in class work culture

Job summary

Toyota Material Handling North America (TMHNA) is seeking a Senior HR Specialist – Payroll, Leave & Work Comp to ensure accurate payroll processing, leave management, and workers’ compensation administration. This hybrid, full-time role is based in Columbus, Indiana, with support across employees, managers, and HR partners.

You’ll coordinate payroll transactions, timekeeping, and leaves, ensure compliance, and collaborate with internal and external partners to resolve issues.

Qualifications

• Bachelor's degree in Business or Human Resources required.
• Minimum of five years’ experience in human resources, payroll, leave administration, worker’s compensation, or related field preferred.
• Experience interpreting and applying HR policies and applicable employment requirements preferred.
• Professional certification such as FPC, CPP, SHRM-CP, PHR, or other relevant HR, payroll, leave, or workers’ compensation certification is a plus.

Responsibilities

• Supports payroll processing to ensure employees are paid accurately and timely in accordance with company policies and applicable requirements.
• Reviews payroll and timekeeping information for accuracy and completeness and works with employees, managers, HR, and payroll partners to resolve discrepancies.
• In partnership with TINA HR, processes and/or coordinates payroll and HRIS transactions, including new hires, terminations, compensation changes, incentive payments, deductions, garnishments, taxes, and other employee changes.
• Ensures timely submission and approval of employee time records and assists employees and managers with timekeeping questions and corrections.
• Reviews payroll results and assists with identifying and resolving payroll errors, overpayments, underpayments, and other discrepancies.
• Coordinates payroll adjustments associated with leaves of absence, workers’ compensation, disability benefits, and return to work activity.
• Administers or supports incentive and bonus payments for assigned employee populations or programs.
• Administers employee leave programs, including FMLA, medical and disability leave, parental leave, military leave, personal leave, and applicable state and local leave programs.
• Serves as a resource to employees, managers, and HR partners regarding leave policies, procedures, eligibility requirements, and responsibilities.
• Reviews leave requests, determines eligibility, coordinates required documentation, tracks leave usage, and maintains accurate leave records.
• Maintains appropriate communication with employees throughout the leave process and provides employees and managers with timely information regarding leave status and requirements.
• Coordinates leave activity with payroll, benefits, timekeeping, HR, management, and other stakeholders to ensure appropriate employee records and pay treatment.
• Coordinates return-to-work activities, including required documentation, work restrictions, accommodations, and other arrangements as appropriate.
• Maintains complete, accurate, and confidential leave, accommodation, and medical documentation.
• Monitors leave cases and follows up on outstanding documentation, approaching leave exhaustion, return-to-work requirements, and other necessary actions.
• Supports compliance with FMLA, ADA, USERRA, state and local leave requirements, applicable company policies, and leads compensation, FLSA, and other audits as required.
• Identifies leave trends, recurring questions, and process improvement opportunities and recommends appropriate solutions.
• Provides leave management expertise to dealer network which may include travel to dealer locations.
• Supports best practices when managing leave programs to include set up and administration of ADP Leave Modules to dealer network.
• Coordinates workers’ compensation cases from initial injury or illness reporting through claim resolution and return to work.
• Ensures workplace injuries and illnesses are reported timely and appropriate claim documentation is completed and maintained.
• Partners with employees, managers, Safety, HR, medical providers, third-party administrators, insurance carriers, and other stakeholders to support effective claim administration.
• Maintains appropriate communication with employees regarding claim status, documentation requirements, work restrictions, and return-to-work expectations.
• Reviews work restrictions and medical documentation and coordinates appropriate next steps with management, HR, Safety, and other stakeholders.
• Coordinates transitional or modified-duty assignments and return-to-work plans as appropriate.
• Maintains accurate and confidential workers’ compensation records and ensures appropriate information is reflected in applicable HR or case-management systems.
• Monitors open claims, case duration, return-to-work status, and other relevant claim activity and follows up as necessary.
• Supports workers’ compensation reporting, audits, recordkeeping, and regulatory requirements.

Skills

Strong communication

Interpersonal skills

Team player

Microsoft Office

Education

Bachelor's degree in Business or Human Resources

Job description

Toyota Material Handling North America (TMHNA) is seeking a Senior HR Specialist – Payroll, Leave & Work Comp to ensure accurate payroll processing, leave management, and workers’ compensation administration. This hybrid, full-time role is based in Columbus, Indiana, with support across employees, managers, and HR partners.

You’ll coordinate payroll transactions, timekeeping, and leaves, ensure compliance, and collaborate with internal and external partners to resolve issues.