Hybrid HR Project Coordinator: Onboarding & Talent Ops

University of Maine; Orono (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Hybrid work schedule

In-person with potential for hybrid

Job summary

The University of Maine seeks a full-time HR Project Assistant CL2 to support the Office of Human Resources across UMaine and UMaine Machias. This role develops administrative, data, and project management skills in a collaborative, respectful team environment.

The wage is $22.55 per hour for a 40-hour work week, with a Monday–Friday schedule 8 a.m. to 4:30 p.m., and potential for a hybrid schedule after probation.

Qualifications

• High school diploma or equivalent (G.E.D.).
• 1+ years of administrative, project support, or comparable experience.
• Proficient with Microsoft Office Suite and Google Suite.

Responsibilities

• Assist with recruitment, postings, background checks, and pre-employment steps.
• Coordinate handoffs with search chairs and HR partners through talent process.
• Prepare and distribute offer letters and onboarding materials.
• Ensure tasks are completed in the applicant tracking system before closing searches.
• Support onboarding tasks including I-9 verification and tech troubleshooting.
• Maintain confidential records and handle HR inquiries via calls/emails.

Skills

Administrative support

Microsoft Office Suite

Google Suite

Communication

Teamwork

Education

High school diploma or equivalent (G.E.D.)

Tools

Oracle Applicant Tracking System

Job description

The University of Maine seeks a full-time HR Project Assistant CL2 to support the Office of Human Resources across UMaine and UMaine Machias. This role develops administrative, data, and project management skills in a collaborative, respectful team environment.

The wage is $22.55 per hour for a 40-hour work week, with a Monday–Friday schedule 8 a.m. to 4:30 p.m., and potential for a hybrid schedule after probation.