HR Project Coordinator – Hybrid Onboarding

University-of-Main; Orono (ME); On-site; USD 46,000 - 48,000; Full time

Job summary

The University of Maine is seeking a full-time HR Project Assistant CL2 to support the Office of Human Resources on the Orono campus, with a potential hybrid schedule after probation. The role offers exposure to recruitment, onboarding, data handling, and project coordination in a collaborative environment.

Ideal candidates will bring administrative experience, strong organizational skills, and proficiency with Microsoft Office and Google Suite to contribute to a busy, service-oriented academic

Qualifications

• High school diploma or GED.
• 1 or more years of administrative, project support, or comparable experience.
• Proficient with Microsoft Office Suite and Google Suite.

Responsibilities

• Assisting with recruitment efforts, including creating job postings and coordinating background checks.
• Partnering with search chairs, HR liaisons, and HR Partners to support talent acquisition progress.
• Preparing offer letters and onboarding materials for new hires.
• Ensuring tasks are completed in the applicant tracking system before closing a search.
• Assisting with onboarding tasks such as I-9 verification and troubleshooting issues.
• Organizing confidential files and handling HR inquiries via calls and email.

Skills

Microsoft Office Suite

Google Suite

Administrative experience

Project support

Education

High school diploma or GED

Job description

The University of Maine is seeking a full-time HR Project Assistant CL2 to support the Office of Human Resources on the Orono campus, with a potential hybrid schedule after probation. The role offers exposure to recruitment, onboarding, data handling, and project coordination in a collaborative environment.

Ideal candidates will bring administrative experience, strong organizational skills, and proficiency with Microsoft Office and Google Suite to contribute to a busy, service-oriented academic