HR Project Assistant CL2

University of Maine; Orono (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Hybrid work schedule

In-person with potential for hybrid

Job summary

The University of Maine seeks a full-time HR Project Assistant CL2 to support the Office of Human Resources across UMaine and UMaine Machias. This role develops administrative, data, and project management skills in a collaborative, respectful team environment.

The wage is $22.55 per hour for a 40-hour work week, with a Monday–Friday schedule 8 a.m. to 4:30 p.m., and potential for a hybrid schedule after probation.

Qualifications

• High school diploma or equivalent (G.E.D.).
• 1+ years of administrative, project support, or comparable experience.
• Proficient with Microsoft Office Suite and Google Suite.

Responsibilities

• Assist with recruitment, postings, background checks, and pre-employment steps.
• Coordinate handoffs with search chairs and HR partners through talent process.
• Prepare and distribute offer letters and onboarding materials.
• Ensure tasks are completed in the applicant tracking system before closing searches.
• Support onboarding tasks including I-9 verification and tech troubleshooting.
• Maintain confidential records and handle HR inquiries via calls/emails.

Skills

Administrative support

Microsoft Office Suite

Google Suite

Communication

Teamwork

Education

High school diploma or equivalent (G.E.D.)

Tools

Oracle Applicant Tracking System

Job description

We are seeking a full-time Human Resources Project Assistant CL2 to support the University of Maine and University of Maine at Machias Office of Human Resources. This is an excellent opportunity for an applicant who is interested in further developing their administrative, data, and project management skills in a multi-faceted office where self-direction, efficiency, and teamwork are appreciated and respected. The wage for this position is $22.55 per hour. This is a full time, 40 hour per week position with a Monday through Friday work schedule of 8 a.m. to 4:30 p.m., with potential for flexibility on either side, in consultation with the supervisor. This is an in-person position located at the University of Maine, with the possibility for a hybrid work schedule (up to 2 days per week remote) after successful completion of the probationary period.

The essential duties and responsibilities of the HR Project Assistant CL2 include, and are not limited to:

• Assisting with recruitment efforts, including creating job postings, coordinating pre-employment checks to include background checks and post-offer physicals
• Partnering with search chairs, HR liaisons, and HR Partners to provide for smooth transitions and handoffs as positions progress through the talent acquisition process
• Preparing and distributing offer letters and onboarding materials for new hires
• Ensuring that all required tasks are completed within the applicant tracking system prior to closing out a search
• Assisting employees with onboarding tasks such as I-9 verification and troubleshooting technical issues
• Managing and making recommendations for onboarding procedures
• Organizing and maintaining records, including creating, scanning, and maintaining confidential department and employee files
• Handling incoming calls, emails, and correspondence related to HR inquiries

About the University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications:

Required:

• High school diploma or equivalent (G.E.D.)
• 1 or more years of administrative, project support, or comparable experience
• Proficient with Microsoft Office Suite and Google Suite

Preferred:

• Ability to work well with many people at all levels of an organization
• Demonstrated close attention to detail and organizational skills
• Exceptional customer service with an aptitude for problem-solving and logistics
• Experience working in a higher education setting
• Experience using an Applicant Tracking System, such as Oracle
• Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast paced, team-oriented environment
• Possess the ability to have independent judgment, initiative, and maintain confidentiality

For questions about the search, please contact search committee chair Melissa Gray at [e-mail].

The successful applicant is subject to appropriate background screening.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, colour, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.