Hybrid HR Coordinator: Talent Acquisition & Onboarding

HISTOSONICS INC; Plymouth (MN); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k)

Job summary

HistoSonics Inc. in Plymouth, MN, is seeking a Senior HR Coordinator to support recruiting and onboarding processes in a hybrid role (in office 3 days per week).

You will manage interview logistics, communicate with candidates, and coordinate onboarding tasks to ensure a smooth candidate journey. The role requires 3+ years in recruiting coordination or HR support, a degree in HR/Business, and strong proficiency with ADP Workforce Now, Outlook, and Teams.

Qualifications

• 3+ years of experience in recruiting coordination, HR support, or similar role.
• Associate degree or bachelor’s degree in Human Resources, Business Administration, or related field preferred or equivalent administrative experience.
• Proficiency with applicant tracking systems and HRIS (ADP -Workforce Now preferred), and interview scheduling tools (Microsoft Outlook and Teams preferred).
• Strong detail orientation, organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proven ability to maintain confidentiality and manage sensitive information with discretion.
• Demonstrated agility and flexibility in adapting to changing priorities and fast‑paced environments.
• Experience in a fast-growing or scaling organization.

Responsibilities

• Schedule and coordinate interviews and meetings (onsite and virtual) to ensure a seamless experience for candidates and hiring teams.
• Communicate interview details and updates promptly to candidates and internal stakeholders.
• Leverage applicant tracking system (ATS) and scheduling tools to streamline processes.
• Serve as the primary point of contact for candidates throughout the interviewing and onboarding process.
• Maintain timely communication to deliver a positive candidate journey from application to offer.
• Manage the onboarding process, including preparing offer documentation and administering DocuSign for signatures, coordinating pre-employment requirements, and ensuring a seamless transition for new hires from acceptance to their first day.
• Enter new hire information into HRIS and partner with payroll team.
• Ensure timely completion of I-9 Form and E-Verify for all new hires in compliance with federal requirements.
• Administer and promote the employee referral program by tracking submissions, ensuring timely communication with referring employees and payroll team.
• Coordinate and help with facilitation new hire orientation sessions.
• Performs other related duties as assigned to support departmental and organizational goals.

Skills

Detail orientation

Organizational skills

Communication skills

Discretion

Agility

Education

Associate or Bachelor's degree in HR/Business Administration

Tools

ADP Workforce Now

Microsoft Outlook

Microsoft Teams

Job description

HistoSonics Inc. in Plymouth, MN, is seeking a Senior HR Coordinator to support recruiting and onboarding processes in a hybrid role (in office 3 days per week).

You will manage interview logistics, communicate with candidates, and coordinate onboarding tasks to ensure a smooth candidate journey. The role requires 3+ years in recruiting coordination or HR support, a degree in HR/Business, and strong proficiency with ADP Workforce Now, Outlook, and Teams.