Senior Human Resources Coordinator

HistoSonics, Inc.; Fort Snelling Unorganized Territory (MN); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Disability insurance

Job summary

HistoSonics, Inc. in Plymouth, MN is seeking a Senior HR Coordinator to support recruiting and onboarding in a fast-paced medtech environment.

The role focuses on arranging interviews, communicating with candidates, processing onboarding, and ensuring compliance with I-9 and E-Verify, while aligning with payroll. This position offers a hybrid work arrangement and a path to scalable HR processes within a groundbreaking company.

Qualifications

• 3+ years in recruiting coordination or HR support.
• Associate or Bachelor's degree preferred or equivalent administrative experience.
• Experience with HRIS/ATS systems and interview scheduling tools.

Responsibilities

• Coordinate interviews and manage scheduling for onsite and virtual formats.
• Communicate interview updates promptly to candidates and teams.
• Administer onboarding tasks and prepare offer documentation.
• Enter new hire data into HRIS and coordinate with payroll.
• Ensure I-9 and E-Verify compliance for new hires.

Skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Confidentiality

Education

Associate or Bachelor degree in HR/Business Administration or related field

Tools

ADP Workforce Now

Microsoft Outlook

Microsoft Teams

ATS systems

Job description

HistoSonics is a commercial-stage medtech company advancing the Edison® System, a novel non-invasive sonic beam therapy based on histotripsy. Since receiving FDA De Novo grant for the non-invasive destruction of liver tumors in 2023, the company has progressed beyond initial market entry into commercial expansion, reimbursement momentum, and ongoing clinical and pipeline development. In addition to its current liver tumor indication, HistoSonics is pursuing future indications across multiple applications including kidney, pancreas, prostate, neuro, women’s health, and other significant underserved human health areas, to realize the broader potential histotripsy across multiple disease states and medical specialties.

We offer an exciting work culture where cutting-edge science meets real-world application, and each team member’s contribution is important to our success in ensuring our physicians and their patients get what they need most.

Location: Plymouth, MN (hybrid - in office 3 days per week)

Position Summary

The Senior Human Resources Coordinator supports the recruiting and onboarding functions by organizing interview logistics, managing scheduling activities, and ensuring timely communication with candidates and internal stakeholders. This detail‑oriented, service‑focused role helps create a smooth and professional experience for candidates and new hires in a fast‑paced environment. The coordinator also assists with administrative onboarding tasks and provides general support to the talent acquisition and HR teams.

Key Responsibilities

• Schedule and coordinate interviews and meetings (onsite and virtual) to ensure a seamless experience for candidates and hiring teams.
• Communicate interview details and updates promptly to candidates and internal stakeholders.
• Leverage applicant tracking system (ATS) and scheduling tools to streamline processes.
• Serve as the primary point of contact for candidates throughout the interviewing and onboarding process.
• Maintain timely communication to deliver a positive candidate journey from application to offer.
• Manage the onboarding process, including preparing offer documentation and administering DocuSign for signatures, coordinating pre-employment requirements, and ensuring a seamless transition for new hires from acceptance to their first day.
• Enter new hire information into HRIS and partner with payroll team.
• Ensure timely completion of I-9 Form and E-Verify for all new hires in compliance with federal requirements.
• Administer and promote the employee referral program by tracking submissions, ensuring timely communication with referring employees and payroll team.
• Coordinate and help with facilitation new hire orientation sessions.
• Performs other related duties as assigned to support departmental and organizational goals.

Qualifications, Skills And Abilities

• 3+ years of experience in recruiting coordination, HR support, or similar role.
• Associate degree or bachelor’s degree in Human Resources, Business Administration, or related field preferred or equivalent administrative experience.
• Proficiency with applicant tracking systems and HRIS (ADP -Workforce Now preferred), and interview scheduling tools (Microsoft Outlook and Teams preferred).
• Strong detail orientation, organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proven ability to maintain confidentiality and manage sensitive information with discretion.
• Demonstrated agility and flexibility in adapting to changing priorities and fast-paced environments.
• Experience in a fast-growing or scaling organization.

Benefits

We offer a comprehensive benefits package for full-time employees. This includes health, dental, and vision insurance, life, short-term and long-term disability insurance, 401(k), paid time off, and more. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

U.S. Work Authorization & Sponsorship

Employer will not sponsor visas for position.