Hybrid HR Coordinator: Onboarding, Talent & Programs

WilmerHale; Miamisburg (OH); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid schedule

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Job summary

WilmerHale in Miamisburg, OH is seeking an HR Coordinator to support the full employee lifecycle in a hybrid, full-time role. You will handle onboarding, talent acquisition support, internship coordination, and day-to-day HR operations including records compliance.

You will partner with HR teams to ensure program consistency across U.S. offices, manage new hire and benefits paperwork, and assist with performance management and compensation processes while maintaining strict data confidentiality.

Qualifications

• Minimum 2+ years of experience in HR or coordinating roles.
• Bachelor’s degree required.
• Strong data management and confidentiality.

Responsibilities

• Act as a trusted point of contact for employees and managers, coordinating onboarding, recruiting support, internship programs, leave administration, recognition initiatives, wellness programs, and HR operations.
• Support talent acquisition efforts by maintaining employee records and compliance processes, and contribute to performance management and compensation-related activities.
• Coordinate and help lead New Hire Orientation, including content planning, speakers, schedules, and new hire and benefits paperwork and materials.
• Partner with other HR coordinators to help ensure program consistency across all U.S. offices.
• Serve as the main point of contact for the online onboarding application for new hires.
• Assist the recruiting team with reference checks, background checks, conference room coordination, and job postings.
• Support internship program quality by screening candidates, extending employment offers, educating students about WilmerHale, coordinating monthly events, staying in close contact with academic advisors, and helping ensure a meaningful end-to-end student experience.
• Help manage firm-wide recognition programs by monitoring, tracking, reviewing, and generating staff awards.
• Assist with performance management and compensation activities, including reviewing draft evaluations, supporting market pricing of positions, and contributing to memo creation and review.
• Complete all required data entry, including personal data changes, job changes, and leave information updates.
• Maintain HR records compliance expertise, with focus on record retention and destruction.
• Maintain personnel and recruiting files to ensure complete accuracy and confidentiality.

Skills

Organizational skills

Communication

HRIS/database systems

Microsoft Office

Data confidentiality

Interpersonal skills

AI tools familiarity

Education

Bachelor's degree

Tools

HRIS

Generative AI tools

Job description

WilmerHale in Miamisburg, OH is seeking an HR Coordinator to support the full employee lifecycle in a hybrid, full-time role. You will handle onboarding, talent acquisition support, internship coordination, and day-to-day HR operations including records compliance.

You will partner with HR teams to ensure program consistency across U.S. offices, manage new hire and benefits paperwork, and assist with performance management and compensation processes while maintaining strict data confidentiality.