Human Resources Coordinator

WilmerHale; Miamisburg (OH); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid schedule

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Job summary

WilmerHale in Miamisburg, OH is seeking an HR Coordinator to support the full employee lifecycle in a hybrid, full-time role. You will handle onboarding, talent acquisition support, internship coordination, and day-to-day HR operations including records compliance.

You will partner with HR teams to ensure program consistency across U.S. offices, manage new hire and benefits paperwork, and assist with performance management and compensation processes while maintaining strict data confidentiality.

Qualifications

• Minimum 2+ years of experience in HR or coordinating roles.
• Bachelor’s degree required.
• Strong data management and confidentiality.

Responsibilities

• Act as a trusted point of contact for employees and managers, coordinating onboarding, recruiting support, internship programs, leave administration, recognition initiatives, wellness programs, and HR operations.
• Support talent acquisition efforts by maintaining employee records and compliance processes, and contribute to performance management and compensation-related activities.
• Coordinate and help lead New Hire Orientation, including content planning, speakers, schedules, and new hire and benefits paperwork and materials.
• Partner with other HR coordinators to help ensure program consistency across all U.S. offices.
• Serve as the main point of contact for the online onboarding application for new hires.
• Assist the recruiting team with reference checks, background checks, conference room coordination, and job postings.
• Support internship program quality by screening candidates, extending employment offers, educating students about WilmerHale, coordinating monthly events, staying in close contact with academic advisors, and helping ensure a meaningful end-to-end student experience.
• Help manage firm-wide recognition programs by monitoring, tracking, reviewing, and generating staff awards.
• Assist with performance management and compensation activities, including reviewing draft evaluations, supporting market pricing of positions, and contributing to memo creation and review.
• Complete all required data entry, including personal data changes, job changes, and leave information updates.
• Maintain HR records compliance expertise, with focus on record retention and destruction.
• Maintain personnel and recruiting files to ensure complete accuracy and confidentiality.

Skills

Organizational skills

Communication

HRIS/database systems

Microsoft Office

Data confidentiality

Interpersonal skills

AI tools familiarity

Education

Bachelor's degree

Tools

HRIS

Generative AI tools

Job description

Hybrid (Miamisburg, OH) with a full-time, regular schedule

WilmerHale’s Human Resources team is seeking an HR Coordinator to help support the full employee lifecycle and coordinate HR initiatives that improve the employee experience. In this hybrid role, you’ll contribute to onboarding and orientation, talent acquisition and internship support, recognition programs, and day-to‑day HR operations including records compliance.

What You’ll Do

• Act as a trusted point of contact for employees and managers, coordinating onboarding, recruiting support, internship programs, leave administration, recognition initiatives, wellness programs, and HR operations.
• Support talent acquisition efforts by maintaining employee records and compliance processes, and contribute to performance management and compensation‑related activities.
• Coordinate and help lead New Hire Orientation, including content planning, speakers, schedules, and new hire and benefits paperwork and materials.
• Partner with other HR coordinators to help ensure program consistency across all U.S. offices.
• Serve as the main point of contact for the online onboarding application for new hires.
• Assist the recruiting team with reference checks, background checks, conference room coordination, and job postings.
• Support internship program quality by screening candidates, extending employment offers, educating students about WilmerHale, coordinating monthly events, staying in close contact with academic advisors, and helping ensure a meaningful end‑to‑end student experience.
• Help manage firm‑wide recognition programs by monitoring, tracking, reviewing, and generating staff awards.
• Assist with performance management and compensation activities, including reviewing draft evaluations, supporting market pricing of positions, and contributing to memo creation and review.
• Complete all required data entry, including personal data changes, job changes, and leave information updates.
• Maintain HR records compliance expertise, with focus on record retention and destruction.
• Maintain personnel and recruiting files to ensure complete accuracy and confidentiality.

What We’re Looking For

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a client‑focused mindset.
• High discretion and the ability to handle sensitive and confidential information.
• Strong attention to detail and commitment to accuracy in data and record management.
• Proficiency in Microsoft Office Suite and HRIS/database systems.
• Collaborative team player with a proactive, solution‑oriented approach and strong interpersonal skills.
• Openness to technological change as generative AI becomes more integrated into the firm’s practice, with a willingness to develop comfort with new tools and adapt workflows for efficiency and innovation.

Minimum Requirements

• 2+ years of minimum experience
• Bachelor’s degree required

Benefits

• Salary range is based on experience, qualifications, and internal equity
• Eligible for a Hybrid Schedule
• Medical, dental, and vision insurance
• 401(k) with company match and profit‑sharing options
• Paid time off and holidays

Technologies: Microsoft Office Suite, HRIS/database systems, generative AI

Location: Miamisburg, Ohio, United States

Position Type: Full-Time/Regular