Hybrid Hotel Sourcing & Site Selection Specialist

Smithbucklin

Chicago (IL)

Hybrid

USD 65,000 - 70,000

Full time

6 hours ago

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Job summary

Smithbucklin, a 650-person, employee-owned professional services company, seeks a Hotel Site Selection Coordinator in the Chicago office as part of the Event Services team. You will work with Sourcing Managers and Directors to support site selection and contract negotiations for client events, handling small event room contracts and related admin tasks.

The role emphasizes negotiation, data integrity in CVENT, and cross-team collaboration.

Qualifications

3+ years of experience in project, event or meeting management; at least 1 in sourcing/purchasing.
Proven negotiation skills and experience in developing and maintaining key partner relationships.
Strong communication, responsibility, initiative and professionalism.
Ability to handle fluctuations in workload and multitask to meet deadlines.
Technology aptitude with experience in CVENT preferred; proficient with MS Office suite.

Responsibilities

Create RFPs to secure room blocks, logistics needs and pricing from hotels/centers.
Review proposals and negotiate prices/concessions with partners.
Create PowerPoint presentations with recommendations for stakeholders.
Draft hotel contracts and contract liability summaries.
Communicate with client teams and suppliers on a timely basis.
Follow internal SOPs for all sourcing activity.
Data entry of contracted details and negotiated savings in CVENT and other databases.