Hybrid Home Care Billing & Operations Coordinator

hcaoa-careers; Austell (GA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid schedule

Temp-to-perm opportunity

Professional development

Supportive team

Growth with expanding agency

Job summary

Avanta Care Home Health is seeking a proactive Home Care Administrative & Billing Coordinator to oversee daily operations, billing cycles, documentation, and onboarding in a small agency setting.

The role emphasizes building structured processes, owning tasks, and improving the revenue cycle while collaborating with leadership. Hybrid schedule, 3 days remote and 2 days in Sandy Springs; temp-to-perm opportunity with room to grow in the Atlanta area.

Qualifications

• 3+ years of billing experience in healthcare or service-based settings.
• Experience with third-party billing (VA, insurance, or similar programs).
• Proficiency in Excel or Google Sheets (formulas, pivot tables, reporting).
• Experience with electronic health records (EHR) or client file management systems.
• Strong understanding of HIPAA and confidential information handling.
• Excellent attention to detail and documentation accuracy.
• Ability to manage multiple recurring deadlines without dropping the ball.
• Clear written communication skills.
• Self-directed and proactive—comfortable working independently.
• Comfortable with ambiguity and building processes in a small company environment.
• Ability to reliably commute to Sandy Springs office 2 days per week.

Responsibilities

• Execute weekly, bi-weekly, and monthly billing cycles for private pay and third-party programs.
• Submit VA third-party billing every Monday with precision and timeliness.
• Maintain accurate billing documentation aligned with care plans and time records.
• Prepare and deliver weekly Billing & Receivables reports to leadership.
• Track outstanding balances and manage receivables according to company procedures.
• Maintain and update electronic client files to ensure documentation is current and audit-ready.
• Conduct regular audits of electronic records for accuracy and completeness.
• Organize and store required documents according to agency standards.
• Support internal audits and external reviews with confidence.
• Conduct monthly client satisfaction surveys and weekly satisfaction calls.
• Document client feedback with detail and professionalism.
• Escalate concerns to the Care Team Coordinator or Agency Director promptly.
• Help maintain strong client relationships through proactive communication.
• Create and maintain electronic employee folders for newly hired caregivers.
• Verify completion of Paycor onboarding and all required employment documentation.
• Keep employee records organized, up-to-date, and compliant.

Skills

Billing experience

Third-party billing

Excel/Sheets

EHR / file mgmt

HIPAA compliance

Attention to detail

Deadline management

Written communication

Self-motivated

Adaptability

In-office commute

Tools

Paycor

Job description

Avanta Care Home Health is seeking a proactive Home Care Administrative & Billing Coordinator to oversee daily operations, billing cycles, documentation, and onboarding in a small agency setting.

The role emphasizes building structured processes, owning tasks, and improving the revenue cycle while collaborating with leadership. Hybrid schedule, 3 days remote and 2 days in Sandy Springs; temp-to-perm opportunity with room to grow in the Atlanta area.