Hybrid Growth Operations Executive Assistant

Cain Watters & Associates; United States; Hybrid; USD 103,155,000 - 123,213,000; Full time

Benefits offered by this job

Medical insurance (subsidized)

HSA contributions

Disability insurance

Dental & Vision

Paid time off

401(k) plan

Professional dues

Job summary

Cain Watters & Associates seeks an Executive Administrative Assistant to support the Chief Revenue Officer and Growth organization. You will manage calendars, coordinate travel, prepare proposals and decks, and track strategic initiatives while maintaining organized records across Microsoft 365 tools.

The role requires 2–5 years of admin/ops experience, strong communication, and meticulous attention to detail.

Qualifications

• Bachelor's degree or equivalent professional experience preferred or required
• 2–5 years of administrative, executive support, project coordination, or operations experience
• Proficiency with Microsoft Office 365 applications (Outlook, Word, PowerPoint, Excel, Teams, SharePoint, OneDrive) required
• Experience with Salesforce, Adobe Acrobat, DocuSign, Canva, AI tools (Copilot/ChatGPT) and project management software preferred
• Strong organizational and time management skills with the ability to prioritize effectively
• Excellent written and verbal communication skills
• High attention to detail and commitment to quality work
• Ability to manage multiple priorities and work independently
• Professionalism, discretion, and sound judgment handling confidential information
• Positive, proactive attitude with a willingness to learn and grow

Responsibilities

• Provide executive calendar management, scheduling, and meeting coordination
• Coordinate travel arrangements and itineraries
• Prepare meeting agendas and materials
• Track action items and follow up on deliverables
• Process expense reports and administrative requests
• Assist with internal and external communications
• Format and prepare proposals, presentations, and client materials
• Assemble meeting packets and decks
• Maintain document templates and version control
• Proofread documents for grammar and formatting
• Coordinate electronic signatures and distribution
• Maintain organized electronic files in Microsoft 365/SharePoint/Teams
• Coordinate timelines across multiple projects and track milestones
• Schedule recurring meetings and manage project calendars
• Support CRM updates, dashboards, and reporting
• Assist with event and conference logistics

Skills

Microsoft Office 365

Time management

Written & verbal communication

Discretion & confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Salesforce

Adobe Acrobat

DocuSign

Canva

AI tools (Copilot/ChatGPT)

Project management software

Microsoft Teams / SharePoint

Job description

Cain Watters & Associates seeks an Executive Administrative Assistant to support the Chief Revenue Officer and Growth organization. You will manage calendars, coordinate travel, prepare proposals and decks, and track strategic initiatives while maintaining organized records across Microsoft 365 tools.

The role requires 2–5 years of admin/ops experience, strong communication, and meticulous attention to detail.