Hybrid Grants Operations Associate

Harold Grinspoon Foundation; Agawam (MA); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Flexible spending plan

Short- and long-term disability ins.

401(k) plan with employer match

Paid sick, holiday, vacation, and time

Job summary

The Harold Grinspoon Foundation in Agawam, MA is seeking a Grants Associate to support outgoing grantmaking for PJ Library, JCamp 180, Life & Legacy, and Western Massachusetts community grants. The role involves managing the grant lifecycle, preparing agreements, verifying eligibility, processing payments, and maintaining Salesforce records.

You will collaborate with program teams, grantees, and internal staff to ensure timely reporting and compliant grant administration.

Qualifications

• 2+ years of experience in administration, customer service, grants operations, or a related field.
• Excellent organizational skills, accuracy, and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, including the ability to prepare clear, polished correspondence.
• Demonstrated initiative, sound judgment, problem-solving ability, and commitment to responsive customer service.
• Ability to handle confidential and sensitive information with discretion.
• Intermediate proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Experience with Salesforce or another CRM or grant management platform preferred.
• Knowledge of Jewish culture and traditions is a plus but not required.

Responsibilities

• Manage day-to-day administrative activities across the grant lifecycle, from applicant invitations and application processing through final reporting and closeout.
• Prepare and route grant agreements for signature, verify grantee eligibility and tax-exempt status, and track compliance with grant terms.
• Coordinate applicant communications, grant requirements, deadlines, and follow-up on outstanding materials.
• Partner with program teams to implement grant guidelines, application processes, and reporting requirements.
• Prepare accurate, professional grant correspondence and maintain timely communication with applicants and grantees.
• Prepare, process, and monitor grant payment requests and disbursements, ensuring accuracy and timely execution.
• Maintain grant budget and expense tracking records, identify discrepancies, and coordinate resolution with the appropriate teams.
• Collaborate with Grants and Accounting on financial reconciliations and related administrative projects.
• Maintain complete, accurate grant records in Salesforce, including supporting documentation and key grant milestones.

Job description

The Harold Grinspoon Foundation in Agawam, MA is seeking a Grants Associate to support outgoing grantmaking for PJ Library, JCamp 180, Life & Legacy, and Western Massachusetts community grants. The role involves managing the grant lifecycle, preparing agreements, verifying eligibility, processing payments, and maintaining Salesforce records.

You will collaborate with program teams, grantees, and internal staff to ensure timely reporting and compliant grant administration.