Grants Operations Specialist (Data, Payments, & Reporting)

PJ Library; Agawam (MA); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Health, dental, & vision insurance

Flexible spending plan

Short- and long-term disability

401(k) plan with employer match

Flexible work schedule policy

Paid sick, holiday, vacation, and time

Job summary

The Harold Grinspoon Foundation, based in Agawam, MA, seeks a Grants Associate to support outgoing grantmaking for PJ Library, JCamp 180, and Life & Legacy. The role coordinates the grant lifecycle, data integrity in Salesforce, and timely communications with grantees and partners.

This is a hybrid, full-time position within the Finance team reporting to the Grants Manager. Competitive hourly pay and a path to contribute to impactful Jewish community programs.

Qualifications

• At least two years of experience in administration, customer service, grants operations, or a related field.
• Excellent organizational skills, accuracy, and ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, including the ability to prepare clear, polished correspondence.
• Demonstrated discretion with confidential and sensitive information.
• Intermediate proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Experience with Salesforce or another CRM or grant management platform preferred.
• Knowledge of Jewish culture and traditions is a plus but not required.

Responsibilities

• Coordinate day-to-day grant administration across the lifecycle from invitations to closeout.
• Prepare grant agreements, verify eligibility and tax-exempt status, and track compliance.
• Coordinate applicant communications, grant requirements, deadlines, and follow-up on outstanding materials.
• Partner with program teams to implement grant guidelines, application processes, and reporting requirements.
• Prepare accurate, professional grant correspondence and maintain timely communication with applicants and grantees.
• Process grant payments and monitor disbursements.
• Maintain grant records in Salesforce and ensure data integrity.
• Support the CFO and Grants Manager on special projects.
• Identify workflow improvements to streamline processes.

Skills

Organizational skills

Communication skills

Customer service

Grants operations

Discretion

Independent work

Team collaboration

Microsoft Office

Tools

Salesforce

Excel

Outlook

PowerPoint

Word

Job description

The Harold Grinspoon Foundation, based in Agawam, MA, seeks a Grants Associate to support outgoing grantmaking for PJ Library, JCamp 180, and Life & Legacy. The role coordinates the grant lifecycle, data integrity in Salesforce, and timely communications with grantees and partners.

This is a hybrid, full-time position within the Finance team reporting to the Grants Manager. Competitive hourly pay and a path to contribute to impactful Jewish community programs.