Human Resource Administrative Specialist

International Rescue Committee; New York (NY); In loco; USD 36.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

10 paid sick leave

10 U.S. holidays

20-25 paid time off (PTO)

Medical insurance start at $163/month

Dental starting at $6.50/month

Vision starting at $5/month

403(b) retirement plan with employer‑s

EAP

Descrizione del lavoro

The International Rescue Committee (IRC) seeks an HR Administrative Specialist to support HR administration for IRC New Jersey and New York offices. You will assist with recruitment, onboarding, personnel files, time attendance, and orientation, serving as a resource for staff and management.

This role reports to the HR Manager and involves coordinating lifecycle processes, supporting HR projects, and acting as the primary contact for interns. It has an end date of September 30, 2027.

Competenze

• Undergraduate degree in a related field preferred.
• At least 2 years of relevant work experience in office administration or human resources.
• Fluency in written and spoken English.

Mansioni

• Serve as the offices’ first point of contact on employee lifecycle matters, including recruitment, onboarding, benefits, payroll, leaves of absence, and separations.
• Assist with HR administrative tasks such as new hire paperwork and background checks.
• Administer the organization’s applicant tracking system and coordinate local requisitions.

Conoscenze

Relationship building

Diplomacy

Multi-cultural communication

Problem solving

Attention to detail

English fluency

Formazione

Undergraduate degree in related field

Strumenti

Microsoft Office

Descrizione del lavoro

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions.

Job Summary

Under the direct supervision of the HR Manager, the HR Administrative Specialist supports the HR administration affairs for the IRC New Jersey and New York offices. They will assist in the human resources administrative tasks including recruitment and onboarding, personnel files, time attendance management, and orientation. They serve as a knowledgeable resource for staff and management, coordinate employee lifecycle processes, and support special project and initiatives.

This position has an end date of September 30, 2027.

Major Responsibilities

Responsibilities include, but are not limited to:

• Serve as the offices’ first point of contact on employee lifecycle matters, including but not limited to recruitment, new hire setup and orientation, benefits, payroll, on-boarding, leaves of absence, status changes, and separations.
• Assists with HR administrative activities including new hire and hire change paperwork processing, managing background checks for staff.
• Administer the organization’s applicant tracking system, posting and closing locally managed requisitions, and providing related coordination.
• Support compliance with HR-related IRC policies and procedures and state-specific labor laws.
• Coordinate HQ initiatives related to the IRC Way, Duty of Care, Safeguarding, and related content.
• Liaise with HR Manager to escalat issues and connect staff with appropriate HR-related training and other resources.
• Support special projects and initiatives.
• Serve as the primary point of contact for interns throughout the program, providing guidance, support, and direction.
• Other duties as assigned.

Job Requirements

Education: Undergraduate degree in related field preferred.

Work Experience: At least 2 years of relevant work experience in office administration; human resources, or related field, preferred.

Demonstrated Skills & Competencies

• Strong relationship building, diplomacy, and networking skills; ability to effectively build internal and external relationships.
• Demonstrated success working and communicating effectively in a multi-cultural environment.
• Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.
• Attention to detail and accuracy in work product.
• Fluency in written and spoken English.
• Cross-cultural understanding and strong communication skills, both written and oral.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.

Work Environment

Standard office work environment combined with some travel throughout service delivery area.

Compensation

( $26.50- $28.04/hour). Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Professional Standards

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

Benefits

IRC offers a comprehensive and competitive benefits package. Highlights include

• 10 paid sick leave
• 10 U.S. holidays
• 20-25 generous paid time off based on role and tenure
• medical insurance starting at $163/month
• dental starting at $6.50/month
• vision starting at $5/month
• flexible spending accounts (healthcare, dependent care, and commuter)
• a 403(b) retirement savings plan with employer match (immediate vesting) along with a non-elective employer contribution based on age and years of service (3-year vesting)
• disability and life insurance
• an Employee Assistance Program (EAP) offering confidential counseling and support services for employees and their families

Equal Opportunity Employer

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

The International Rescue Committee (IRC) helps people whose lives have been shattered by conflict and disaster to survive, recover and rebuild. We are trusted for our ability to reach people in the toughest places, put our clients at the center of everything we do, and - as an evidence-based organization - to relentlessly improve the impact we deliver for those we serve.

The IRC Way, our code of conduct, is founded upon our core values of Integrity, Accountability, Service and Equality. These values unite IRC staff around the world and keep our programs firmly directed towards the well‑being of our clients while meeting the expectations of our donors as responsible stewards of their resources.

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