Hybrid Finance & Budget Administrator

West Virginia University; Evansdale (WV); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

18 sick days per year

401(a) retirement savings with 6% 1:1;

Wellness programs

Job summary

West Virginia University is seeking a (Hybrid) Finance & Business Administrator for the School of Pharmacy. The role focuses on fiscal management, budgeting, financial reporting, and fund reconciliations across shared offices.

It requires proactive analysis and collaboration with WVU offices, with onsite presence about three days weekly. The position supports School of Pharmacy and other units, handling payroll validation, fringe transfers, grants, and month-end analyses while maintaining strong

Qualifications

• Bachelor’s degree in business, accounting, finance or related field and 3+ years in finance/accounting.
• Experience with payroll, budgeting, and financial reporting processes.
• Ability to navigate complex financial systems and collaborate across units.
• Strong Excel skills and familiarity with WVU financial tools is preferred.
• Excellent communication and ability to work independently or remotely when needed.

Responsibilities

• Payroll validation and reconciliation.
• Manage schedule lines and labor distribution adjustments (LDAs).
• Calculate and transfer fringe expenses; monitor fringe calculations for accuracy.
• Handle pay element requests, hiring and termination processes.
• Coordinate effort reporting between offices and units.
• Manage scholarship transfers with WVU Financial Aid and funding charges.
• Assist with research incentive calculations and related communications.
• Maintain liaison with senior management and WVU financial offices.
• Create reconciliations for state and WVU Foundation accounts and distribute reports.
• Perform month-end variance analyses and advise on corrective measures.
• Complete ad hoc analyses, forecasts, and budgeting support.
• Prepare (and cross-train) in WVU systems like MAP, MyReports, etc.

Skills

Strong judgement

Independent work

Clear communication

Relationship building

Planning & prioritization

Accounting skills

Microsoft Excel

Payroll & budgeting

Education

Bachelor's degree in business, accounting, finance or related field

Master’s degree in accounting or business administration (preferred)

Tools

Oracle

Mountaineer Marketplace

Chrome River

Applaud

Excel

Job description

West Virginia University is seeking a (Hybrid) Finance & Business Administrator for the School of Pharmacy. The role focuses on fiscal management, budgeting, financial reporting, and fund reconciliations across shared offices.

It requires proactive analysis and collaboration with WVU offices, with onsite presence about three days weekly. The position supports School of Pharmacy and other units, handling payroll validation, fringe transfers, grants, and month-end analyses while maintaining strong