Hybrid Finance & Administration Manager (Board Support)

Chubb External; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Chubb External is seeking a hybrid role that blends corporate office administration with high-level support for the Board of Directors Audit Committee. You will collaborate with the Chief Accounting Officer and AVP, Finance and Operations to ensure smooth office operations and confidential handling of committee materials.

Responsibilities include document preparation, scheduling, travel support, and contributing to governance processes, with opportunities to support initiatives and continuous

Qualifications

• Experience supporting executives or board committees.
• Ability to manage confidential information with discretion.
• Strong organizational and communication skills.

Responsibilities

• Serve as primary contact for office admin needs and maintain a professional workplace.
• Track staff transitions and maintain org charts and team lists.
• Coordinate onboarding tasks and discreet administrative workflows.
• Provide calendar management, travel coordination, expense processing, and meetings support.
• Support business continuity planning and assist with the global survey.
• Audit Committee: prepare and format Board documents and distribute meeting packets.
• Assist with agendas, deadlines, and follow-ups for committee meetings.

Skills

Office administration

Calendar management

Document handling

Communication

Job description

Chubb External is seeking a hybrid role that blends corporate office administration with high-level support for the Board of Directors Audit Committee. You will collaborate with the Chief Accounting Officer and AVP, Finance and Operations to ensure smooth office operations and confidential handling of committee materials.

Responsibilities include document preparation, scheduling, travel support, and contributing to governance processes, with opportunities to support initiatives and continuous