Board & Finance Operations Administrator

Chubb Ltd.; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Chubb Ltd. seeks a versatile professional for a hybrid role combining corporate office administration with high-level support for the Board of Directors Audit Committee.

You will work closely with the Chief Accounting Officer and AVP, Finance and Operations to ensure smooth operations and manage confidential committee materials. Responsibilities include office administration, onboarding, scheduling, travel coordination, document preparation, and assisting with committee meeting materials and

Qualifications

• Bachelor’s degree in Business or related field required.
• 5+ years of corporate office experience providing direct support to managers.
• Proficiency in Microsoft Office Suite (O365) with advanced Excel and handling confidential information.

Responsibilities

• Serve as the primary contact for all office administrative needs and maintain an efficient, welcoming workplace.
• Track staff transitions and maintain up-to-date organizational charts and team lists.
• Support onboarding tasks, scheduling, travel, expense processing, documents, and office supply management.
• Prepare, format, and assemble Board and Committee documents and meeting materials.
• Assist with distribution of meeting packets and tracking deadlines for materials.
• Support business continuity planning and participate in governance-related initiatives.

Skills

Office administration

Executive support

Multitasking

Attention to detail

Microsoft Office

Excel

Education

Bachelor’s degree in Business or related field

Legal certificates considered

Tools

Diligent

Boardvantage

Workflow automation tools

Job description

Chubb Ltd. seeks a versatile professional for a hybrid role combining corporate office administration with high-level support for the Board of Directors Audit Committee.

You will work closely with the Chief Accounting Officer and AVP, Finance and Operations to ensure smooth operations and manage confidential committee materials. Responsibilities include office administration, onboarding, scheduling, travel coordination, document preparation, and assisting with committee meeting materials and