Hybrid Fellowship Programs Coordinator - Psychiatry

University of Kansas Medical Center; Wichita (KS); Hybrid; USD 39,000 - 52,000; Full time

Job summary

University of Kansas Medical Center in Wichita, KS seeks a Fellowship Program Coordinator to administer three training programs, coordinating schedules, rotations, and evaluations. The role supports the Child & Adolescent Psychiatry Fellowship, Addiction Medicine Fellowship, and KEY STEPS, serving as a liaison among residents, faculty, and external partners.

The coordinator assists with technology-enabled processes, budget monitoring, and event planning, including ceremonies and retreats, while

Qualifications

• Six years relevant work experience.
• Experience using Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with web-based database and administrative systems.

Responsibilities

• Coordinate and distribute all schedules generated by the program, including resident fellows clinical rotations, call schedules, vacation and leave schedules, and conference schedules.
• Assist with physical or virtual room setup for didactics.
• Track ongoing activities of the program office and maintain records of resident fellow training, certification, conference attendance, and resident evaluations.
• Continually assess and evaluate the application of technology to improve efficiency of processes.
• Administer the distribution, collection and tabulation of evaluations to resident fellows and faculty in accordance with the Clinical Competency Committee.
• Conduct general program orientation for new resident fellows at beginning of each academic year, including working with hospital to grant hospital privileges.
• Complete documentation needed for resident fellows graduating from the program.
• Collaborate with the Department Director of Finance and Administration to monitor budget and cost information for items related to the fellowship program to the Program Director.
• Coordinate the graduation ceremony, retreat, and other team building activities, abiding by institutional policies and budgets set for such events.
• Maintain effective working relationships with other coordinators at KU and Via Christi, Wichita Center for Graduate Medical Education (WCGME), and Graduate Medical Education at Via Christi

Skills

Customer service

Initiative

Organization

Teamwork

Communication

Collaboration

Attention to detail

Decision making

Education

Master’s degree in business administration or related field

Tools

MS Office

Web-based databases

Job description

University of Kansas Medical Center in Wichita, KS seeks a Fellowship Program Coordinator to administer three training programs, coordinating schedules, rotations, and evaluations. The role supports the Child & Adolescent Psychiatry Fellowship, Addiction Medicine Fellowship, and KEY STEPS, serving as a liaison among residents, faculty, and external partners.

The coordinator assists with technology-enabled processes, budget monitoring, and event planning, including ceremonies and retreats, while