Hybrid Executive & Travel Assistant in Seattle

ООО «ХАГЕМАЕР ГРУПП»; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Marsh Re in Seattle is seeking a Senior Administrative Assistant to provide travel and expense support in a fast-paced sales environment. The role includes maintaining senior calendars, coordinating meetings across U.S.

time zones, and assisting with office duties in a hybrid setting with at least three days in the office. You will handle onboarding/offboarding, create documents in PowerPoint/Excel/Word, and support process improvements across the region.

Qualifications

• High school diploma and 5+ years of administrative experience, including meeting and event planning, Outlook calendar management, international travel arrangements, and expense management.
• Expertise in Word, Excel, and PowerPoint, with the ability to manage multiple priorities while keeping stakeholders informed.
• Strong experience with event planning, including meeting catering and external events.
• Resourceful, proactive, and highly organized, with strong communication skills, experience using Zoom and Microsoft Teams.

Responsibilities

• Arrange travel accommodations, prepare itineraries, and coordinate group travel logistics.
• Coordinate meetings, teleconferences, and client/market meeting-room bookings across U.S. time zones.
• Prepare and submit expense reports in accordance with corporate T&E policies.
• Support event planning and execution, including catering, private-room bookings, and restaurant reservations.
• Provide onboarding and offboarding support, including nameplates, access cards, Amex cards, and distribution list updates.
• Perform general administrative duties such as ordering office supplies, business cards, promotional materials, and handling shipping/couriers.
• Create and edit documents in PowerPoint, Excel, and Word in line with MMC style guidelines.
• Partner with Broking Support Services leadership to improve processes, consistency, and efficiency across the region.

Skills

Meeting & event planning

Calendar management

Travel coordination

Expense management

Confidentiality & discretion

Education

High school diploma

Bachelor’s degree (nice-to-have)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Zoom

Microsoft Teams

Job description

Marsh Re in Seattle is seeking a Senior Administrative Assistant to provide travel and expense support in a fast-paced sales environment. The role includes maintaining senior calendars, coordinating meetings across U.S.

time zones, and assisting with office duties in a hybrid setting with at least three days in the office. You will handle onboarding/offboarding, create documents in PowerPoint/Excel/Word, and support process improvements across the region.