Hybrid Executive Operations Manager — Real Estate & Projects

The Josh Shapiro Team of Douglas Realty; Annapolis (MD); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work

Job summary

The Josh Shapiro Team of Douglas Realty in Anne Arundel County, MD, seeks an Executive Operations Manager to act as a strategic, high-level partner to the Team Leader. The role blends executive support, operations coordination, and client-facing tasks within a primarily home-based setup with periodic in-person needs.

You will balance structure with flexibility, support multiple moving pieces, and drive projects forward.

Qualifications

• Experience in real estate operations or supporting a business owner or executive
• Excellent organization and attention to detail
• Professional written and verbal communication
• Ability to balance administrative work with client-facing responsibilities
• Willingness to be locally based in Anne Arundel County, MD and obtain MD real estate license if needed

Responsibilities

• Manage multiple business email accounts, calendars, scheduling, priorities, and day-to-day operational coordination for the Team Leader
• Triage communications and determine actions requiring owner involvement
• Oversee administrative systems and workflows to keep the business running smoothly
• Prepare meeting agendas and track action items with timely follow-through
• Coordinate and help lead team meetings and track accountability
• Provide local in-person operational support including property visits and vendor coordination
• Coordinate real estate transactions, listings, documentation, and escrow-related items
• Maintain CRM records and communications follow-up systems
• Prepare and organize real estate contracts and disclosures
• Track deadlines, inspections, and transaction milestones
• Manage listing coordination, social media, website, and marketing logistics
• Ensure day-to-day real estate operations are organized and client-focused
• Serve as a professional point of contact for clients, vendors, and partners
• Ensure responsive customer service across interactions
• Assist with training current and new agents on team systems
• Assist with tenant showings, property visits, and turnover-related tasks
• Gradually authorize routine repairs and operating expenses within limits
• Support special projects and new business initiatives
• Conduct research and organize recommendations for decisions
• Assist with implementation of operational, marketing, and business development initiatives
• Adapt to shifting priorities and opportunities

Skills

Highly organized

Proactive

Communication skills

Client-facing

In-person support

Job description

The Josh Shapiro Team of Douglas Realty in Anne Arundel County, MD, seeks an Executive Operations Manager to act as a strategic, high-level partner to the Team Leader. The role blends executive support, operations coordination, and client-facing tasks within a primarily home-based setup with periodic in-person needs.

You will balance structure with flexibility, support multiple moving pieces, and drive projects forward.