Hybrid Executive Assistant & Operations Partner

SQRD Media; Lindon (UT); Hybrid; USD 42,000 - 65,000; Full time

Job summary

SQRD Media in Lindon, Utah is seeking an organized admin operations professional to support finance, invoicing, HR onboarding, and executive assistance. The role combines in-office hours (Mon/Wed/Fri) with remote work, and involves coordinating vendor payments, onboarding clients, and maintaining office systems.

You will handle invoicing in QBO, manage invites in Gusto, and ensure smooth onboarding via Dropbox, Slack, and API workflows while supporting leadership and team events.

Qualifications

• Local to the area; available to work in the office 3–5 hours/day on Mon, Wed and Fri
• Adaptable and able to learn new processes or tools quickly
• Discreet with sensitive corporate and executive information, highly organized
• Strong, warm communication and basic tech literacy

Responsibilities

• Finance & accounting support
• Invoicing and payments processing in QuickBooks Online and checks handling
• Coordinate contractor payouts and cost tracking
• Vendor and expense tracking for recurring bills and re-billable print expenses
• HR and onboarding logistics including offer letters in Gusto and provisioning accounts
• Office management, inventory and supplies coordination
• Event planning and execution for team lunches, outings, and gifts
• Executive support including calendar management and ad-hoc tasks
• Client onboarding workflows across Slack and API integrations
• Administrative operations and on-call support for leadership

Skills

Communication

Tech-savviness

Tools

QuickBooks Online (QBO)

Gusto

G-Suite

PandaDoc

Typeform

WordPress

Dropbox

Job description

SQRD Media in Lindon, Utah is seeking an organized admin operations professional to support finance, invoicing, HR onboarding, and executive assistance. The role combines in-office hours (Mon/Wed/Fri) with remote work, and involves coordinating vendor payments, onboarding clients, and maintaining office systems.

You will handle invoicing in QBO, manage invites in Gusto, and ensure smooth onboarding via Dropbox, Slack, and API workflows while supporting leadership and team events.