Hybrid Exec Assistant to CEO — Board/Exec Support

Ohio Shared Information Services, Inc.; Cincinnati (OH); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Remote days per week

Direct exposure to executive team

Job summary

Ohio Shared Information Services, Inc. in Cincinnati is seeking an Executive Administrative Assistant to provide strategic and operational support to the CEO and Executive Leadership Team.

This role requires a polished, proactive professional with exceptional MS Office skills and experience handling confidential information. You will manage calendars, prepare executive briefings, and coordinate travel and meetings, including Board of Directors materials.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 5+ years of administrative or executive support experience.
• Advanced Microsoft Office skills: PowerPoint, Word, Outlook, Excel.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.

Responsibilities

• Provide high-level administrative support to the Executive Team, including calendar management, meeting coordination, travel arrangements, and confidential correspondence.
• Develop executive-level PowerPoint presentations for leadership meetings, company-wide forums, strategic planning sessions, and Board of Directors meetings.
• Draft, edit, and maintain executive communications, strategic documents, agendas, reports, and meeting materials with attention to detail.
• Prepare meeting agendas, capture detailed meeting minutes, track action items, and coordinate follow-up activities.
• Support the OSIS Board of Directors through meeting coordination, document preparation, and administrative support.
• Coordinate executive travel, conferences, company events, and offsite meetings.
• Collaborate with departments across the organization to gather information and create accurate, polished materials for leadership.
• Serve as the primary contact for office vendors, building services, office supplies, and facility coordination.
• Support internal culture initiatives, employee events, and organizational programs.

Skills

Microsoft Office

Calendar management

Executive support

Communication

Time management

Discretion/Confidentiality

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

PowerPoint

Word

Outlook

Excel

Job description

Ohio Shared Information Services, Inc. in Cincinnati is seeking an Executive Administrative Assistant to provide strategic and operational support to the CEO and Executive Leadership Team.

This role requires a polished, proactive professional with exceptional MS Office skills and experience handling confidential information. You will manage calendars, prepare executive briefings, and coordinate travel and meetings, including Board of Directors materials.