Hybrid Event Operations Coordinator & Systems Lead

AIPAC; Washington (District of Columbia); Hybrid; USD 50,000 - 55,000; Full time

Job summary

AIPAC in Washington, DC is seeking a Business Operations Coordinator to provide operational and logistical support to the National Events & Programming teams, focusing on leveraging AIPAC approved AI platforms to enhance event planning and execution.

You will collaborate with Regional Event Directors, manage systems like Salesforce and Smartsheet, and help create standard operating procedures while maintaining confidentiality in a fast-paced, pro-Israel environment.

Qualifications

• Bachelor's degree preferred, or commensurate experience.
• 1-3 years experience in event planning or another relevant role.
• 1-3 years experience in an administrative support role.
• Outstanding organizational skills with excellent attention to detail as well as the bigger picture.
• Comfortable working in a pro-Israel political environment required.
• Experience with Smartsheet, Salesforce, AI Modules preferred, but not necessary.

Responsibilities

• Assist business operations team with system development and management, including but not limited to Salesforce, Smartsheet, Perplexity, VON, and Concur.
• Learn departmental systems and leverage AI tools to help streamline, maintain, and improve those systems in support of Regional Event Directors and Regional Events teams.
• Develop and refine standard operating procedures within AIPAC Approved AI platforms to improve efficiency and consistency across National Events and Regional Events.
• Support Regional Event Directors and Regional Events teams with event planning and execution, partnering on scheduling, consistent communication and documentation, and event logistics.
• Serve as a primary operational point of contact and resource for Regional Event Directors and Regional Events teams throughout event planning and execution.
• Take initiative to help solve problems within the department and use judgement to get involved in various projects beyond the current scope of work.
• Provide light-touch support in tracking department, event, and project budgets as needed.
• Create agendas, take notes, and track follow-up action items for department and cross-team meetings.
• Help coordinate department engagement and team-building efforts, including staff meals, celebrations, and retreats.
• Provide administrative support to the department as needed.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Microsoft Office Suite

Excel

Communication

Independent & team player

Discretion & confidentiality

Education

Bachelor's degree

Tools

Smartsheet

Salesforce

AI Modules

Perplexity

VON

Concur

Job description

AIPAC in Washington, DC is seeking a Business Operations Coordinator to provide operational and logistical support to the National Events & Programming teams, focusing on leveraging AIPAC approved AI platforms to enhance event planning and execution.

You will collaborate with Regional Event Directors, manage systems like Salesforce and Smartsheet, and help create standard operating procedures while maintaining confidentiality in a fast-paced, pro-Israel environment.