Hybrid Event Operations Coordinator

Onyxteams; San Diego (CA); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

Health care benefits

Wellness stipend

Hybrid/remote-friendly

Job summary

Onyx Offsites & Trainings in San Diego seeks an Event Operations Associate to coordinate programs for in-person and virtual events. You will support the Director of Operations, preparing participant sheets, coordinating vendors, and handling packing, packaging, and inventory.

Hybrid/remote work is possible for computer duties with weekly virtual meetings. After a 3-month intro, you’ll lead client communications, manage event logistics, and share tasks with the operations team.

Qualifications

• Exceptional organizational skills and enjoys attention to detail.
• Ability to accomplish projects with little supervision.
• Strong computer skills, Mac and Google Drive specifically (Google Sheets experience is a must).
• Proficient administrative skills in Excel and Word.
• Must have a valid driver’s license.
• Must be able to lift up to 50lbs.
• Flexibility in schedule (occasional travel, evenings and weekend work).

Responsibilities

• Event logistics and operations administrative work.
• Reports to Director of Operations/CEO.
• Coordinate pre- and post Corporate Event logistics with the team.
• Excellent client communication via email, text, video call, and phone.
• On-site staff management and clear arrival process.
• Lead emcee briefing prior to events with the emcee.
• Create Participant and Staff paperwork and signage; Canva designs.
• Create Slide Decks for Events and prepare program materials.
• Sourcing donations or program supplies; manage Google Calendar invites.
• Packing out gear and inventory; maintain warehouse organization.
• Maintain company vehicles and warehouse upkeep.

Skills

Organizational skills

Attention to detail

Project management

Driver’s license

Packing & physical labor

Flexibility in schedule

Excel/Word proficiency

Google Drive / Google Sheets

Tools

Google Sheets

Excel

Word

Canva

Google Calendar

Job description

Onyx Offsites & Trainings in San Diego seeks an Event Operations Associate to coordinate programs for in-person and virtual events. You will support the Director of Operations, preparing participant sheets, coordinating vendors, and handling packing, packaging, and inventory.

Hybrid/remote work is possible for computer duties with weekly virtual meetings. After a 3-month intro, you’ll lead client communications, manage event logistics, and share tasks with the operations team.