Hybrid Corporate Events Coordinator | NYC & Travel

Nbcuniversal; New York; Hybrid; USD 55,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Tuition reimbursement

Other discounts and perks

Job summary

NBCUniversal’s Corporate Events team in New York orchestrates high-impact experiences for clients and executives, ranging from intimate dinners to large-scale programs. The Corporate Events Coordinator will be the key contact for VIP hospitality, interfacing with clients and C-Suite; supporting planning, guest communications, and day-to-day ops under the SVP.

The role involves on-site support for NYC events, travel to other locations, and a strong focus on registration platforms and guest

Qualifications

• Bachelor’s degree or related work experience
• 0-2 years of experience in events, hospitality, entertainment or related field

Responsibilities

• Serve as the primary guest communication liaison with event attendees: coordinating travel arrangements, answering attendee questions, troubleshooting event registration issues
• Manage event invitation/RSVP process and maintain guests lists across multiple simultaneous events
• Assist in the production of digital and print event collateral
• Conduct research for upcoming events: venues, hotels, activities, transportation companies, gifting, merchandise, etc.
• Serve as additional on-site support for local NYC events, and travel to events outside NYC as needed
• Track extensive list of domestic and international shipments for events; liaise with FedEx and other couriers to resolve delivery issues
• Help coordinate team shipping of supplies and materials for upcoming events, including unpacking and restocking upon return
• Provide administrative support to the SVP - including calendar management, travel arrangements and corporate card/p-card reconciliation
• Oversee team’s p-card for event air travel, reviewing and approving all team members’ individual p-card charges
• Set up new vendors in company’s financial database and submit invoices for wire/check payments
• Manage department’s events calendar and team travel/PTO schedules
• Manage the inventory and use of iPads/iPods for events, and keep Spotify playlists current
• Organize and maintain department closets and event supply inventory
• Restock office supplies on an ongoing basis, or when team members request
• Assist with onboarding new team members: equipment ordering and setup
• Train and help mentor the Corporate Events Page(s)

Skills

Excellent written and verbal comms

Proactive and detail-oriented

Strong organizational skills

Outlook Excel PowerPoint

Registration platforms

Education

Bachelor’s degree or related work experience

Tools

Microsoft Teams

Job description

NBCUniversal’s Corporate Events team in New York orchestrates high-impact experiences for clients and executives, ranging from intimate dinners to large-scale programs. The Corporate Events Coordinator will be the key contact for VIP hospitality, interfacing with clients and C-Suite; supporting planning, guest communications, and day-to-day ops under the SVP.

The role involves on-site support for NYC events, travel to other locations, and a strong focus on registration platforms and guest