Hybrid Contracts Specialist - Emergency Management

State of Tennessee; Nashville (TN); Hybrid; USD 41,000 - 51,000; Full time

Job summary

The State of Tennessee seeks an entry-level Emergency Management Specialist 2 Contracts Specialist in Nashville.

This role provides oversight, coordination, and administrative support for all contract-related activities within the Financial Services Division, ensuring timely development, review, and tracking of DGAs, contracts, and amendments while maintaining compliance with state and federal requirements.

Qualifications

• Bachelor's degree required with 3 years of full-time experience in public safety admin, or related field.
• Substitution of experience for education allowed on a year-for-year basis up to 4 years.
• Graduate coursework in public administration or emergency management may substitute for experience.

Responsibilities

• Develop, review, and process DGAs, contracts, and amendments for disaster and grant applicants in compliance with policy.
• Track contract lifecycles from initiation through execution with accuracy.
• Process reimbursements for executed contracts and verify applicant details in Edison.
• Review and reconcile contract balances using sound accounting principles.
• Maintain organized documentation and records across team systems and databases.
• Generate weekly/monthly contract status reports for leadership and Contracts Manager.
• Coordinate with program personnel, partner agencies, and vendors to resolve discrepancies.
• Assist with EM Grants workflow process improvements, policy implementation, and training.
• Support audit preparation and compliance reviews to ensure readiness.

Skills

Coordination

Reading Comprehension

Writing

Time Management

Critical Thinking

Education

Bachelor's degree

Tools

Microsoft Office

Edison

EM Grants

Job description

The State of Tennessee seeks an entry-level Emergency Management Specialist 2 Contracts Specialist in Nashville.

This role provides oversight, coordination, and administrative support for all contract-related activities within the Financial Services Division, ensuring timely development, review, and tracking of DGAs, contracts, and amendments while maintaining compliance with state and federal requirements.