EMERGENCY MANAGEMENT SPECIALIST - CONTRACTS - 10302026-82245

State of Tennessee

Nashville (TN)

Hybrid

USD 41,000 - 51,000

Full time

9 days ago

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

The State of Tennessee seeks an entry-level Emergency Management Specialist 2 Contracts Specialist in Nashville.

This role provides oversight, coordination, and administrative support for all contract-related activities within the Financial Services Division, ensuring timely development, review, and tracking of DGAs, contracts, and amendments while maintaining compliance with state and federal requirements.

Qualifications

Bachelor's degree required with 3 years of full-time experience in public safety admin, or related field.
Substitution of experience for education allowed on a year-for-year basis up to 4 years.
Graduate coursework in public administration or emergency management may substitute for experience.

Responsibilities

Develop, review, and process DGAs, contracts, and amendments for disaster and grant applicants in compliance with policy.
Track contract lifecycles from initiation through execution with accuracy.
Process reimbursements for executed contracts and verify applicant details in Edison.
Review and reconcile contract balances using sound accounting principles.
Maintain organized documentation and records across team systems and databases.
Generate weekly/monthly contract status reports for leadership and Contracts Manager.
Coordinate with program personnel, partner agencies, and vendors to resolve discrepancies.
Assist with EM Grants workflow process improvements, policy implementation, and training.
Support audit preparation and compliance reviews to ensure readiness.

Skills

Coordination

Reading Comprehension

Writing

Time Management

Critical Thinking

Education

Bachelor's degree

Tools

Microsoft Office

Edison

EM Grants

Job description

State of Tennessee Job Information

Opening Date/Time 10/30/2026 12:00AM Central Time

Job Information

Opening Date/Time 10/30/2026 12:00AM Central Time

Closing Date/Time 11/12/2026 11:59PM Central Time

Salary (Monthly) $3,667.00 - $4,578.00

Salary (Annually) $44,004.00 - $54,936.00

Job Type Full-Time

City, State Location Nashville, TN

Department TEMA

LOCATION OF (2) POSITION(S) TO BE FILLED: TENNESSEE EMERGENCY MANAGEMENT AGENCY, DAVIDSON COUNTY

Remote work from 0% - 40%

Qualifications

Education and Experience

Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of full-time; professional staff administration, analytic experience, or public safety work.

Substitution of Experience for Education

Qualifying full-time work in a public safety related field or office administration may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience

Additional graduate coursework in public administration, business administration, emergency management, or other acceptable field may be substituted for the required experience, on a year-for-year basis.

Overview

Working for TEMA is more than a career, it's an opportunity to serve the people of Tennessee when they need us most. Every role contributes to protecting communities, supporting those on the front lines, and helping Tennessee prepare for, respond to, and recover from emergencies. Join a team where your work has a meaningful impact across our state

Serve Tennessee. Support your neighbors. Make a difference!

The Tennessee Emergency Management Agency is currently accepting resumes for the position of Emergency Management Specialist 2 Contracts Specialist located in Nashville. This position is for an entry-level person to serve as a specialist within the Contracts Section. The Contracts Specialist provides comprehensive oversight, coordination and administrative support for all contract-related activities within TEMA's Financial Services Division, including but is not limited to, timely and accurate development, reviewing, processing, and tracking of Delegated Grant Authorities (DGAs), contracts and amendments while maintaining compliance with state and federal requirements. Processing reimbursement payments for executed contracts. Effectively communicate and coordinate with team members, program personnel and Contracts Manager through weekly reporting and review sessions as needed. Maintain policy and process management. The Contracts Specialist will also contribute to process improvement initiatives, training, and implementation of the EM Grants system across all applicable programs.

Responsibilities

Knowledge of contract and grant management principles and applicable regulations.
Strong organizational and analytical skills with attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with Edison and EM Grants systems preferred.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong communication and interpersonal skills to work effectively across teams and agencies.
Commitment to continuous process improvement, compliance and professional integrity.

Essential Job Duties

Develop, review, and process Delegated Grant Authorities (DGAs), contracts, and amendments for disaster and grant applicants in compliance with TEMA, state, and federal policy.
Track contract lifecycles from initiation through execution, ensuring accuracy and timeliness.
Process reimbursement payments for executed contracts and verify applicant details in Edison.
Review and reconcile contract balances using sound accounting principles.
Maintain organized documentation and records through team tracking systems, spreadsheets, and databases.
Generate weekly and monthly contract status reports for the Contracts Manager and program leadership.
Coordinate with TEMA program personnel, partner agencies, and vendors to resolve contractual or financial discrepancies.
Assist with process improvement, policy implementation, and training initiatives for EM Grants workflow systems.
Support audit preparation and compliance reviews to ensure readiness and transparency.

As part of the Tennessee Emergency Management Authority's mission, all positions may be called upon to support emergency operations. Employees may be required to work alternate schedules and/or report to alternate work locations to include disaster scenes to support response and recovery operations.

Competencies (KSA's)

Competencies