Clinical Experience Coordinator II

The University of Texas at Arlington; Arlington (TX); On-site; USD 37,600 - 44,000; Full time

Job summary

The University of Texas at Arlington is seeking a senior Clinical Experience Coordinator to support clinical site placement, clearance, and compliance for academic programs.

You will coordinate complex placements, maintain placement systems, train staff, and work with faculty, preceptors, and agencies to ensure audit readiness.

Qualifications

• Bachelor’s degree and two years of experience with clinical placements, or six years of an equivalent education/experience.
• Experience in customer service preferred.
• Strong organizational and communication skills.

Responsibilities

• Independently manages relationships with hospitals, clinics, and community agencies that support clinical experiences.
• Coordinates and approves complex clinical site placements.
• Works with faculty, preceptors to identify and resolve placement challenges.
• Oversees clinical clearance processes and student compliance documentation.
• Maintains system data integrity and provides training and support to staff.
• Serves as liaison between students, faculty, preceptors, and clinical agencies to coordinate orientations and onboarding.
• Identifies affiliation agreements and collaborates with contracts and legal offices.

Skills

Clinical placement process

Organization

Communication skills

Problem-solving

MS Office

Education

Bachelor’s degree

Tools

MS Office

Job description

Salary

The annual salary for this position ranges from $37,600 to $44,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

• Resume
• Cover letter

Purpose of Position

Provides advanced coordination and administrative support for clinical site placement, clinical clearance, and compliance processes for academic programs. Supports faculty and program leadership in managing clinical experiences and serves as a resource for placement systems, including system maintenance and user support.

Essential Functions

• Independently manages and oversees relationships with hospitals, clinics, and community-based agencies that support clinical experiences.
• Coordinates and approves complex clinical site placements.
• Works closely with program leadership, faculty, and preceptors to identify, assess, and resolve placement challenges.
• Exercises independent judgment in addressing placement concerns and recommending solutions.
• Oversees clinical clearance processes, including review and approval of student compliance documentation.
• Ensures adherence to program, university, and agency requirements and supports audit readiness.
• Serves as a senior liaison between students, faculty, preceptors, and clinical agencies to coordinate orientations, trainings, and onboarding.
• Addresses escalated inquiries requiring advanced resolution and institutional knowledge.
• Serves as a subject matter expert for clinical placement and management systems.
• Maintains system data integrity, supports system updates, assists with reporting, and provides troubleshooting and guidance to faculty and staff.
• Provides training, guidance, and mentorship to Clinical Experience Coordinator I staff.
• Assists with development of training materials and serves as a backup to lead or senior coordinators as needed.
• Identifies clinical agencies requiring affiliation agreements and collaborates with contracts and legal offices to facilitate execution.
• Assists with updates to handbooks, procedures, and departmental initiatives.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree and two (2) years of experience with clinical placements and placing students for completion of academic coursework or six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• Experience working in customer service.

Knowledge, Skills & Abilities

• Strong understanding of the clinical placement process
• Strong organizational skills
• Excellent communication skills (written and verbal)
• Critical thinking and problem-solving skills
• Knowledge and understanding of MS Office products

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Hybrid work environment (remote & in-office)

Benefits Information

Position is benefit eligible: Yes or No

We are proud to offer a comprehensive benefits package to our employees at the University. https://www.uta.edu/hr/employee-benefits

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .