Hybrid Contract and Financial Oversight Analyst

Actalent; Forest Park (GA); Hybrid; USD 41.000 - 55.000; Vollzeit

Benefits dieser Stelle

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Paid time off

Zusammenfassung

Actalent in Forest Park, GA is seeking an Analyst to support a Substation Design Contractor Oversight team. You will handle coordination, administrative, and financial tracking tasks so oversight staff can focus on quality, schedule, and financial performance.

The role involves review of invoices and work authorizations, while analysts retain final approvals. This is a contract-to-hire position based out of Forest Park, GA, with a hybrid schedule (onsite four days per week).

Qualifikationen

• Associate degree in Business, Accounting, Finance, or related field preferred; equivalent experience will be considered.
• 2+ years of experience in project support, invoice administration, contract administration, accounting, or business administration.
• Proficiency with Microsoft Excel (including pivot tables), Outlook, Teams, SharePoint, Word, and PowerPoint.
• Experience with enterprise financial or work management systems (such as Maximo, Oracle, SAP, or similar platforms) preferred.
• Strong attention to detail when reconciling invoices, labor hours, and costs against contract documents.
• Strong organizational skills and ability to manage multiple deadlines and recurring deliverables.
• Clear, professional written and verbal communication skills when working with internal teams and external partners.

Aufgaben

• Perform first-pass reviews of contractor invoices and work authorizations against contract terms, scope, and funding limits.
• Flag discrepancies for review and resolution.
• Help maintain spend tracking against authorized contract amounts and individual project budgets.
• Help maintain work authorization tracking and identify potential funding or scope concerns early.
• Gather recurring contractor availability updates before assignment discussions.
• Pull routine metrics into standardized reports for leadership review.
• Review contractor performance scorecard inputs before periodic review meetings.
• Maintain as-built and field change records and ensure document transmittals are captured correctly.
• Send standard communications to contractor firms using approved templates.
• Coordinate onboarding and offboarding activities for contract personnel, including badge requests, system access, and account setup/deactivation.
• Maintain a master roster of active contractor personnel by company and discipline, including start/end dates and current assignments.
• Track required training, standards acknowledgments, and qualifications, and follow up on outstanding items.
• Schedule and coordinate meetings with contractors and internal stakeholders.
• Manage team calendars to ensure meetings are properly staffed and covered.
• Coordinate meeting logistics, including conference rooms, catering, and materials.
• Capture meeting notes and action items, distribute follow-ups, and track completion.
• Maintain recurring meeting agendas and distribute preparation materials in advance.
• Ensure appropriate internal stakeholders are included in recurring meetings and schedule reviews.

Kenntnisse

Attention to detail

Organizational skills

Communication skills

Ausbildung

Associate degree in Business, Accounting, Finance, or related field

Tools

Excel (pivot tables)

Outlook

Teams

SharePoint

Word

PowerPoint

Maximo

Oracle

SAP

Jobbeschreibung

Actalent in Forest Park, GA is seeking an Analyst to support a Substation Design Contractor Oversight team. You will handle coordination, administrative, and financial tracking tasks so oversight staff can focus on quality, schedule, and financial performance.

The role involves review of invoices and work authorizations, while analysts retain final approvals. This is a contract-to-hire position based out of Forest Park, GA, with a hybrid schedule (onsite four days per week).