Hybrid Community Outreach & Projects Coordinator

Oaklight LLC; Austin (TX); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health

Retirement planning

Paid holidays

Paid time off

Flexible work schedule

Job summary

Oaklight LLC seeks a detail-oriented Project Coordinator to support project teams with administration, stakeholder outreach, meetings, events, and communications. You will manage schedules, prepare materials, assist with outreach research, staff events, and draft communications while keeping records organized.

You’ll represent Oaklight professionally in public settings and collaborate across multiple states, gaining exposure to stakeholder engagement and client support from day one.

Qualifications

• Strong organizational and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities with deadlines.
• Ability to work independently and in a team.
• Professional maturity and accountability.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint).
• Flexibility to work evenings, weekends, and travel as needed.

Responsibilities

• Coordinate project logistics, schedules, meetings, and events.
• Prepare meeting materials, outreach materials, and documentation.
• Draft notes, summaries, and project communications.
• Maintain stakeholder databases and contacts.
• Support in-person and virtual events and staffings.
• Draft and edit client-facing materials and presentations.
• Support records management and project documentation.

Skills

Organizational skills

Communication

Time management

MS Office

Detail orientation

Team collaboration

Multitasking

Education

Bachelor's degree in communications or related field

Tools

Microsoft Teams

Zoom

Job description

Oaklight LLC seeks a detail-oriented Project Coordinator to support project teams with administration, stakeholder outreach, meetings, events, and communications. You will manage schedules, prepare materials, assist with outreach research, staff events, and draft communications while keeping records organized.

You’ll represent Oaklight professionally in public settings and collaborate across multiple states, gaining exposure to stakeholder engagement and client support from day one.