Hybrid Commercial Lease Administrator | Yardi & Billing

Grubb Properties; Charlotte (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Grubb Properties is seeking a Commercial Lease Administrator to join our Commercial team in Charlotte, NC. The role focuses on accurate lease administration throughout the lifecycle, including documents, billing, CAM reconciliations, and portfolio support.

The ideal candidate enjoys analytical work, collaboration, and precision, with opportunities to develop specialized expertise within the commercial real estate industry.

Qualifications

• 1-2 years in commercial real estate, lease administration, or related fields.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Ability to prioritize, meet deadlines, and work independently.

Responsibilities

• Administering lease agreements, amendments, renewals, and related documentation for an assigned portfolio.
• Preparing lease abstracts and maintaining accurate lease records within Yardi.
• Preparing and administering monthly commercial billing and commercial rent rolls.
• Supporting CAM, operating expense, insurance, and real estate tax reconciliations.
• Supporting lease audits, estoppels, annual budgeting, utility billing, and other lease administration activities.
• Supporting commercial property acquisitions through lease review, data validation, and portfolio setup.
• Monitoring tenant COI compliance and related documentation.
• Preparing rent increase notices, possession letters, and other lease-related correspondence.
• Partnering with Accounting, Property Management, tenants, landlords, and internal stakeholders.
• Providing responsive customer service while maintaining confidentiality.

Skills

Excel

Word

Outlook

Attention to detail

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Yardi

Job description

Grubb Properties is seeking a Commercial Lease Administrator to join our Commercial team in Charlotte, NC. The role focuses on accurate lease administration throughout the lifecycle, including documents, billing, CAM reconciliations, and portfolio support.

The ideal candidate enjoys analytical work, collaboration, and precision, with opportunities to develop specialized expertise within the commercial real estate industry.