Commercial Lease Administrator

Grubb Properties; Town of Charlotte (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Grubb Properties is seeking a Commercial Lease Administrator to join our Commercial team in Charlotte, NC. You’ll administer lease activities across a portfolio, including amendments, renewals, and rent billing, ensuring accuracy and timely reporting.

This role suits someone who thrives on detail, enjoys collaboration, and wants to build specialized expertise in lease administration within a growing real estate company. Onsite with potential hybrid options based on performance.

Qualifications

• 1–2 years of experience in commercial real estate or lease administration.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency with Microsoft Excel, Word, and Outlook.

Responsibilities

• Administering lease agreements, amendments, renewals, and related documentation for an assigned portfolio.
• Preparing lease abstracts and maintaining accurate lease records within Yardi.
• Preparing and administering monthly commercial billing and rent rolls.
• Supporting CAM, operating expense, insurance, and real estate tax reconciliations.
• Supporting lease audits, estoppels, annual budgeting, utility billing, and other lease administration activities.
• Supporting commercial property acquisitions through lease review, data validation, and portfolio setup.
• Monitoring tenant COI compliance.
• Preparing rent increase notices, possession letters, commencement agreements, and other lease-related correspondence.
• Partnering with Accounting, Property Management, tenants, landlords, and internal stakeholders to ensure accurate lease administration.
• Providing responsive customer service while maintaining accurate records and confidentiality.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Independent work

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Yardi

Job description

Commercial Lease Administrator

Charlotte, NC | Full-Time

Work Environment: Initially onsite | Hybrid work opportunities may be available based on business needs and individual performance.

Build a Career in Commercial Real Estate

Behind every successful commercial property is a team that keeps lease administration running accurately and efficiently. From interpreting lease agreements and administering tenant billing to supporting acquisitions and CAM reconciliations, the details matter—and so does the person managing them.

Grubb Properties is seeking a Commercial Lease Administrator to join our Commercial team. This role is ideal for someone who enjoys analytical work, thrives in a collaborative environment, and takes pride in accuracy. You’ll administer lease activities for our commercial properties while developing specialized expertise that is highly valued throughout the commercial real estate industry.

Whether your background is in commercial real estate, property management, accounting, or another detail-oriented field, this is an opportunity to build a long-term career with a company committed to developing its people.

What You’ll Do

As our Commercial Lease Administrator, you’ll help ensure commercial lease obligations are accurately administered throughout the lease lifecycle by:

• Administering lease agreements, amendments, renewals, and related documentation for an assigned portfolio
• Preparing lease abstracts and maintaining accurate lease records within Yardi
• Preparing and administering monthly commercial billing and commercial rent rolls
• Supporting CAM, operating expense, insurance, and real estate tax reconciliations
• Supporting lease audits, estoppels, annual budgeting, utility billing, and other lease administration activities.
• Supporting commercial property acquisitions through lease review, data validation, and portfolio setup
• Monitoring tenant Certificate of Insurance (COI) compliance
• Preparing rent increase notices, possession letters, commencement agreements, and other lease-related correspondence
• Partnering with Accounting, Property Management, tenants, landlords, and internal stakeholders to ensure accurate lease administration
• Providing responsive customer service while maintaining accurate records and confidentiality

What Will Help You Succeed

The most successful person in this role is someone who:

• Takes ownership of their work while communicating proactively
• Enjoys learning new systems and expanding their knowledge
• Manages multiple priorities effectively
• Pays close attention to detail
• Knows when to work independently and when to ask thoughtful questions to keep work moving forward.
• Balances analytical thinking with strong customer service and communication skills

What You’ll Bring

Required Qualifications

• 1–2 years of experience in commercial real estate, lease administration, property management, accounting, and/or accounts payable/receivable.
• Strong organizational and time management skills
• Exceptional attention to detail
• Excellent verbal and written communication skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Ability to prioritize work, meet deadlines, and work independently while exercising sound judgment

Preferred Qualifications

• Bachelor’s degree.
• Experience with Yardi or comparable property management software.
• Experience with commercial lease administration or interpreting commercial lease provisions.

About Grubb Properties

At Grubb Properties, we believe our people are our greatest investment. As a vertically integrated real estate company focused on exceptional multifamily and commercial properties, we’re passionate about creating communities where people live, work, and thrive—and equally committed to creating an environment where our employees can build meaningful careers.

You’ll work alongside experienced professionals, gain exposure to multiple aspects of commercial real estate, and continue developing valuable skills that will serve you throughout your career. If you’re looking for an opportunity to build specialized expertise with a company that values collaboration, continuous improvement, and professional development, we’d love to hear from you.

Additional Information

Equal Opportunity Employer

Grubb Properties is an Equal Opportunity Employer and is committed to fostering an inclusive workplace where employment decisions are based on qualifications, merit, and business needs.

Reasonable Accommodation

Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the application process and perform the essential functions of the position.

Disclaimer

This posting is intended to describe the general nature of the position and is not an exhaustive list of duties or responsibilities, which may be modified or assigned at any time based on business needs.