Hybrid Client Accounts & Billing Specialist

Chapman & Cutler; Chicago (IL); Hybrid; USD 74,000 - 95,000; Full time

Job summary

Chapman and Cutler LLP seeks a Client Accounts Assistant to join the Financial Management Department. The role supports billing and collections, ensuring accurate client account setup for billing, and collaborates with MBPs and senior specialists.

In-office presence with some remote work, the role emphasizes time management, attention to detail, and strong communication with lawyers and clients. The firm values process improvements and cross-team collaboration.

Qualifications

• Bachelor's degree preferred but not required; degree in Accounting, Finance, or Business preferred.
• Minimum of two (2) years of specialized experience in billing, collections, or account management
• Law firm or professional services experience preferred
• Hands-on experience performing complex accounting analyses
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Responsibilities

• Reviews rates and ensures fee arrangement aligns with client guidelines; monitors fee caps and budgets.
• Ensures MBPs receive accurate proforma documents and timely responses.
• Assists with time entry adjustments and transfers per governance policies.
• Maintains familiarity with e-billing platforms and electronic billing processes for inventory management.
• Monitors invoices for approval and follows up with clients on billing and collections.
• Communicates with clients and internal teams regarding accruals, billing, and payments; prepares ad hoc reports.

Skills

Attention to detail

Written and verbal communication

Time management

Independent work

Problem solving

Microsoft Office

Billing and collections knowledge

Client-service mindset

Education

Accounting/Finance/Business degree

Tools

Aderant

Microsoft Office

Job description

Chapman and Cutler LLP seeks a Client Accounts Assistant to join the Financial Management Department. The role supports billing and collections, ensuring accurate client account setup for billing, and collaborates with MBPs and senior specialists.

In-office presence with some remote work, the role emphasizes time management, attention to detail, and strong communication with lawyers and clients. The firm values process improvements and cross-team collaboration.