Hybrid Booking & Data Coordinator

Venue Coalition; United States; Hybrid; USD 25,000 - 39,000; Full time

Job summary

Venue Coalition is seeking a Booking and Data Assistant in Camarillo, CA to support the booking team through research, coordination and data entry for events. The role combines in-office collaboration with remote work under a hybrid schedule.

You will manage data in our booking system, generate reports, and assist with talent offers and event budgeting. A 4-year degree and prior booking experience are preferred.

Qualifications

• Previous experience in Booking (internship or employment) required.
• Excellent written and oral communication, including professional phone demeanor.
• Strong organizational skills and attention to detail.
• Ability to multi-task and work independently or as part of a team.
• Proficiency with Microsoft Office; Excel is a must.
• Knowledge of database systems (Salesforce, Oracle) is a plus.
• 4-year degree (Bachelor's) required.

Responsibilities

• Assist booking team with research and coordination of bookings and consultations.
• Collect venue availability calendars, place holds, and coordinate routing for touring and one-off opportunities.
• Track high volume event data to support booking team efforts.
• Organization, input, and management of data in the booking database.
• Work with venue staff to collect, organize and distribute booking information.
• Maintain spreadsheets, calendars, and information databases.
• Generate and format reports, memos, resources, and client deliverables.
• Build talent offers and assist with national/regional Talent Buying as needed.
• Coordinate and negotiate rentals and co-promotes between venues and promoters/pr producers.
• Prepare meeting agendas, take minutes, and handle general admin tasks.

Skills

Communication

Attention to detail

Multi-tasking

Initiative

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Excel

Salesforce

Oracle

Booking database

Job description

Venue Coalition is seeking a Booking and Data Assistant in Camarillo, CA to support the booking team through research, coordination and data entry for events. The role combines in-office collaboration with remote work under a hybrid schedule.

You will manage data in our booking system, generate reports, and assist with talent offers and event budgeting. A 4-year degree and prior booking experience are preferred.